Assistant / HR & Data Manager

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If you’ve worn a pair of glasses, we’ve already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a platform of high-quality vision care products, iconic brands loved by consumers, and a network that provides high-quality vision care and shopping experiences, including Sunglass Hut, LensCrafters, Salmoiraghi & Viganò, and the GrandVision network, along with leading e-commerce platforms.

Join our global community of over 190,000 dedicated employees worldwide, driving transformation in the eyewear and eye care industry.

Your #FutureInSight with EssilorLuxottica

Are you eager to pioneer new frontiers, foster inclusivity, embrace agility, ignite passion, and make a positive impact? Join us in redefining possibilities.

We are seeking a dedicated Assistant / HR & Data Manager to support and manage our local entity in Malaysia.

The candidate should possess strong analytical skills, excellent stakeholder engagement, and the ability to maintain smooth HR operations across departments and branches. Skills in data mining, presenting findings clearly, and creating compelling PowerPoint presentations are required.

Your Role

1. HR Administration & Support
2. Oversee daily HR operations and administration teams.
3. Manage onboarding and offboarding documents, including orientation and induction.
4. Ensure documentation compliance with ISO audits and HR standards.
5. Maintain HR records and work with HR vendors.
6. Manage employee leave systems and data accuracy in HRIS.
7. Coordinate with admin and expatriate teams.

Payroll Management

1. Organize payroll data and liaise with payroll vendors.
2. Verify OT, incentives, commissions, and tax-related data.

Employee Shareholding

1. Manage employee shareholding profiles and campaigns.
2. Coordinate with finance on share transactions.

Internal Audit & Compliance

1. Ensure HR activities comply with internal standards and regulations.
2. Address audit findings promptly.
3. Keep HR updated on employee data, compensation, and benefits.

Workplace Health & Safety

1. Collaborate with facilities and purchasing teams to meet safety standards.
2. Support crisis and pandemic management, ensuring business continuity.

Additional Tasks

Perform other duties as assigned.

Job Requirements

• Tertiary education in Business Administration, HR, Finance, or related fields.
• Proficiency in English and Malay; Chinese is a bonus.
• Minimum 5 years HR experience, including payroll (SAP HR preferred).
• Experience in multinational corporate environments.
• Knowledge of local labor laws.
• Excellent communication and presentation skills.
• Proficient in HRIS and MS Excel.
• Meticulous, detail-oriented, independent, and team-oriented.
• Strong interpersonal skills, proactive, mature.

What’s in it for you

Benefits include private medical coverage, annual medical/dental reimbursements, free eyewear, 13th-month salary, flexible work arrangements, growth opportunities, team events, and volunteer activities.

Diversity, Equity, and Inclusion

We promote an inclusive environment that celebrates diversity and offers equal opportunities regardless of race, gender, ethnicity, religion, disability, or sexual orientation.