Assistant HR & Admin

QL Ansan Poultry Farm; Kulim; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player in agro-based resources is seeking a Human Resources and Administration Assistant to support their expanding operations. This role involves managing foreign worker permits, ensuring compliance with labor laws, and providing administrative support. The ideal candidate will have a background in HR or Business Administration and possess strong organizational and communication skills. Join a dynamic team dedicated to producing high-quality products and contributing to the growth of the agricultural sector in Malaysia.

Qualifications

• 1-2 years of experience in HR and administration roles.
• Basic knowledge of IT systems and Malaysian labor laws.

Responsibilities

• Assist in work permit applications and foreign worker management.
• Handle recruitment processes and employee records.

Skills

Human Resources Management

IT Troubleshooting

Communication Skills

Organizational Skills

Attention to Detail

Education

Diploma in Human Resources

Degree in Business Administration

Degree in IT

Tools

MS Office

Job description

Assist in the application and renewal of foreign worker work permits (PLKS), including documentation and coordination with Immigration and JTK.

Manage foreign worker accommodation arrangements to meet legal and biosecurity compliance standards (e.g., Act 446).

Monitor the welfare and well-being of foreign workers, including periodic checks on housing conditions and amenities.

Maintain updated records of workers, including passports, permits, medical checks, and training attendance.

Liaise with government agencies (e.g., DVS, JTK, Immigration) during inspections, audits, and applications.

Assist in the recruitment process including posting job advertisements, screening resumes, and scheduling interviews.

Maintain and update employee records, personal files, and HR databases.

Handle time attendance monitoring and prepare attendance reports.

Assist in onboarding and offboarding processes (preparing documents, staff orientation, exit clearance).

Support in preparing HR letters, memos, and notices (confirmation letters, warning letters, etc.).

Assist in employee engagement activities and training program coordination.

Manage day-to-day administrative tasks such as filing, document control, and correspondence.

Assist in the management of office supplies and stationeries.

Maintain records of company licenses, certificates, and renewals.

Liaise with external parties and government agencies on licensing and permit application matters.

Ensure compliance with safety, security, and administrative procedures.

Provide general support to visitors and respond to administrative inquiries.

Perform other administrative tasks as assigned by management.

Provide basic IT support to farm staff, including troubleshooting hardware, software, and network issues.

Coordinate with IT vendors and service providers for maintenance, repairs, and upgrades.

Requirements

Qualifications & Experience

Diploma or Degree in Human Resources, Business Administration, IT, or a related field.

Minimum 1-2 years in HR and administration roles. (Fresh graduates may be considered.)

Basic knowledge of IT systems, networking, and troubleshooting.

Knowledge of HR practices and Malaysian labor laws (or applicable local laws).

Proficiency in MS Office (Word, Excel, PowerPoint).

Able to work independently at the farm site and handle both admin and IT-related tasks.

Good written and verbal communication skills.

Ability to handle sensitive and confidential information.

Strong organizational and time management skills.

Attention to detail and accuracy.

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Your application will include the following questions:

• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• What's your expected monthly basic salary?
• How many years' experience do you have in Human Resources (HR)?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?

Agriculture, Forestry & Fishing More than 10,000 employees

QL Ansan Poultry Farm Sdn Bhd (QLAPF) is a member of QL Resources Berhad under the Integrated Livestock Farming division. As a member of QL Group, QLAPF shares the same mission, vision, and core values. QLAPF's mission is to create nourishing products from agro-based resources leading to benefits for all parties. Core values of integrity, win-win, teamwork, and innovation drive us to achieve our vision of being the preferred global agro-based enterprise.

QLAPF is committed to producing fresh, high-quality eggs for the Malaysian market. Additionally, it is rapidly expanding its capacity to produce quality chicken eggs to meet customer needs.

In view of our business expansion, we invite highly motivated candidates to apply for this position.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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