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Assistant Examination Officer

University of Reading Malaysia

Iskandar Puteri

On-site

MYR 30,000 - 50,000

Full time

5 days ago

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Job summary

Join a vibrant and dynamic team at a leading international branch campus, where you will play a crucial role in supporting the examination process. This position offers an opportunity to work closely with academic departments and ensure the integrity of examinations. You will be part of an innovative environment that emphasizes high-quality teaching and research, contributing to the student experience and educational excellence. If you are dedicated, self-motivated, and enjoy collaborative work, this role is perfect for you. Embrace the chance to make a significant impact in a rapidly-emerging educational hub.

Qualifications

Diploma level qualification with relevant work experience or equivalent.
Proficient in Microsoft Office with strong communication skills.

Responsibilities

Assist in the preparation and communication of examination timetables.
Coordinate examination logistics including room setup and stationery.
Support final checks and data entry into assessment systems.

Skills

Microsoft Office

Planning and Monitoring Deadlines

Communication Skills (English, Bahasa Malaysia)

Attention to Detail

Confidentiality

Education

Diploma Level Qualification

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Post Title : ASSISTANT EXAMINATION OFFICER

School/Department : STUDENT WELFARE AND ACADEMIC SERVICES (SWAS)

Reports to :SENIOR EXAMINATION OFFICER

Intake: MAY/JUNE 2025

Purpose

The post holder provides essential support to the Senior Examination Officer in the coordination and administration of the University’s examinations, ensuring smooth operation, integrity and compliance with regulatory requirements.

Team Structure

The post holder reports directly to the Senior Examination Officer. The role involves close coordination with the SWAS team and academic departments.

Main duties and responsibilities

Assist in the preparation and communication of detailed examination timetables for each examination season.

Support the maintenance and periodic review of the Examination Handbook and related policies.

Coordinate with Facilities or Campus Services for examination logistics, including room setup, signage, and stationery.

Assist in the preparation and secure printing of examination papers, ensuring special requirements are addressed.

Prepare candidate lists and anonymity numbers to support anonymous marking processes.

Provide administrative assistance in the marking process, collation of marks, and moderation support.

Support final checks and data entry into RISIS or other assessment systems under supervision.

Assist in communication with the UK University Examinations Office and respond to documentation requests.

Support the preparation of materials and documentation related to appeals, extenuating circumstances, or disciplinary cases.

Assist with inter-campus examination arrangements in coordination with UK counterparts.

Support all phases of invigilation: recruitment, training coordination, scheduling, and feedback.

Contribute to audit preparations, policy development, and documentation updates as needed.

Assist in Graduation, Welcome Week, and other University events as directed.

Undertake any other duties within the scope of the post as allocated by the line manager.

Other

• The post holder is expected to undertake any other duties that fall within the scope of the post as allocated by the line manager, following consultation with the post-holder.
• To observe and work within the University of Reading’s values and professional behaviours framework:

https://www.reading.ac.uk/human-resources/-/media/project/functions/human-resources/documents/humresvalues-for-working-together-and-professional-behaviours.pdf

Qualifications and Experience
CRITERIA

Attainment

Essential
Diploma level qualification with relevant work related experience or an equivalent combination of relevant experience and/or education/training.

Skills Required

Ability to plan and monitor deadlines.

Ability to work closely with academic colleagues and UK counterparts.

Ability to uphold examination regulations.

Knowledge

Essential
Proficient with Microsoft Office software.

Desirable
Familiarity with university assessment procedures and academic regulations.

Essential
Relevant experience in the conduct of examinations and assessments.

Experience supporting exams or student services in a higher education or transnational education setting.

Other

Excellent English and Bahasa Malaysia written and oral communication skills

Ability to deal with employee and clients at all levels with tact and discretion.

High integrity.

Meticulous and keen eye for detail.

Strict yet pleasant disposition.

Desirable
Calm and composed under pressure; adaptable to last-minute changes.

Supervision received
The Assistant Examination Officer will report to the Senior Examination Officer. The role requires close coordination with the wider SWAS team, academic departments and administrative colleagues. High confidentiality and professionalism are expected.

Supervision given
None.

Contact
The post holder will have frequent contact with staff in Malaysia and the UK as well as students and internal stakeholders.

Terms and conditions

This post is full-time and permanent. The probationary period is six months. The post is based at University's Educity campus, Iskandar Puteri, Johor. Occasional evening or weekend work may be required during examination periods.

If you are interested, kindly submit your application through Jobstreet or send your latest CV or resume to hr@reading.edu.my . Please note that, due to the high volume of applications, only shortlisted candidates will be contacted.

How do your skills match this job?

Your application will include the following questions:

Which of the following types of qualifications do you have? How many years' experience do you have as an Examinations Officer? Which of the following Microsoft Office products are you experienced with? Are you willing to undergo a pre-employment background check? How much notice are you required to give your current employer?

We are an international branch campus of the University of Reading, UK. Our stunning, modern campus is located in Educity, Iskandar Puteri, a strategic initiative by the government to establish what is now a rapidly-emerging international hub for education. The campus building is a spacious, eco-friendly facility that houses IT-enabled classrooms, lecture theatre, labs, a learning resource centre and student social areas all under one roof. As part of Educity, staff and students have access to world-class sports facilities.

We focus on high-quality teaching and research and offer degrees in professional disciplines that mirror those found on the UK campus. Schools represented on campus include the renowned Henley Business School, School of Law, School of Built Environment and School of Psychology and Clinical Language Sciences. We place significant emphasis on the student experience, employability, industry links and supporting the Iskandar community.

ABOUT US

University of Reading Malaysia (UoRM) is a wholly-owned international branch campus of the University of Reading. The University of Reading is one the UK’s leading research intensive universities and is consistently ranked in league tables for its high-quality teaching and research, internationalisation, and graduate employability. UoRM is an integral part of the University’s global strategy, together with the NUIST-Reading Academy in Nanjing China and various other international partnerships.

ABOUT YOU

This is an excellent opportunity to be a part of the dynamic team at University of Reading Malaysia. You have a great attitude along with energy and enthusiasm. You are dedicated, self-motivated and able to learn quickly. You enjoy being part of a team and working with others in a collaborative manner. You are always professional and respectful.

COME AND JOIN US

University of Reading Malaysia,