Assistant, Contracts

Aspen Group Malaysia; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support contract management and administrative tasks. In this role, you will organize and maintain filing systems, coordinate meetings, and ensure the smooth flow of documentation. You will thrive in a collaborative environment while also being self-motivated to work independently. This position offers a chance to develop your skills in a dynamic property development and construction setting. If you are meticulous and proactive, this opportunity is perfect for you to grow your career.

Qualifications

• At least SPM/Diploma in Contract Management or equivalent.
• Minimum one year of administrative experience preferred.

Responsibilities

• Organize and maintain an accurate filing system for contract documents.
• Schedule and coordinate meetings, prepare agendas, and take minutes.
• Support the team with document preparation and correspondence.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Negotiation Skills

Computer Literacy

Attention to Detail

Education

SPM/Diploma in Contract Management

Tools

Microsoft Office

Job description

Duties and Responsibilities

• Organize and maintain an accurate filing system for contract documents.
• Circulate documents for approval and signatures, ensuring deadlines are met.
• Schedule and coordinate meetings, prepare agendas, and take minutes.
• Assist in updating and maintaining contract logs and records accurately.
• Support the team with document preparation and correspondence.
• Ensure confidentiality and proper handling of sensitive documents.
• Perform general administrative tasks assigned by the division.
• Implement all policies, activities, procedures, and instructions as relevant and required by the quality management system.
• Undertake any and all other duties and responsibilities as instructed by the superior.

Requirements

Qualification:

• At least SPM/Diploma in Contract Management or equivalent.

Experience:

• At least one (1) year of administrative experience, preferably in property development and construction environment.
• Fresh graduates are encouraged to apply.

Skills:

• Strong organizational and time management skills.
• Good interpersonal and negotiation skills.
• Computer literacy and proficiency in Microsoft Office.
• Attention to detail.

Others:

• Meticulous, highly organized, and proactive.
• Highly collaborative to work as a team and self-motivated to work independently with minimum supervision.