Assistant Company Secretary

David & Co; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a detail-oriented Secretary/Administrative Assistant to join their dynamic team. This role involves managing calls, schedules, and documentation while ensuring compliance with corporate governance. Ideal candidates will possess strong organizational and communication skills, with proficiency in Microsoft Office applications. The position offers a supportive environment for growth and learning, making it a great opportunity for those looking to advance their careers in administration. Join a company that values your contributions and fosters professional development.

Benefits

EPF/SOCSO contributions

Annual leave

Medical benefits

Bonus and salary increments

Qualifications

• At least 1 year of experience in a related field, fresh graduates welcome.
• Ability to work independently and under pressure.

Responsibilities

• Manage calls, meeting schedules, and correspondence.
• Perform secretarial duties and maintain filing systems.
• Ensure compliance with regulatory filings and updates.

Skills

Microsoft Office (Excel, PowerPoint, Word)

Organizational Skills

Problem-Solving Skills

Communication Skills

Willingness to Learn

Education

Higher Secondary/STPM/A Level/Pre-U

Professional Certificate/Diploma

Tools

MYCOID

MBRS

Job description

Job Opportunity: Secretary / Administrative Assistant

Fewer than 40 applicants. You still have a chance!

Requirements:

1. Candidate must possess at least a Higher Secondary/ STPM/ A Level/ Pre-U, Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, in any field.
2. Have at least 1 year of working experience in a related field (fresh graduates are welcome to apply).
3. Required languages: English, Bahasa Malaysia.
4. Demonstrated skills with Microsoft Office applications (Excel, PowerPoint, Word, etc.).
5. Excellent organizational, problem-solving, and communication skills.
6. Good working attitude and willingness to learn.
7. Able to work under minimum supervision, under pressure, and handle multi-tasking.

Responsibilities:

1. Handle incoming calls and manage meeting schedules, correspondence, reports, and related documentation.
2. Perform secretarial duties, administrative tasks, and manage confidential matters.
3. Maintain proper filing systems for smooth data retrieval.
4. Organize and coordinate meetings with internal departments and external parties such as SSM, auditors, bankers, and lawyers.
5. Prepare daily correspondence and printing materials.
6. Manage incoming/outgoing mail.
7. Assist with secretarial duties including compliance with laws, drafting minutes, circular resolutions, and Board papers.
8. Familiar with MYCOID and MBRS systems for filing purposes.
9. Ensure timely filing of all regulatory returns with SSM, including annual returns and accounts.
10. Monitor statutory document filings and ensure records are updated.
11. Manage shareholder details, share transfers, and director appointments/resignations, ensuring timely updates in SSM and registers.
12. Track and monitor circular resolutions and ensure compliance with applicable laws, especially the Companies Act 2016.

Benefits:

• EPF/SOCSO contributions
• Annual leave and medical benefits
• Bonus and salary increments

Working Hours:

Monday to Friday, 9 hours per day (including 1-hour lunch break).

Additional Information:

Corporate governance and communication skills are essential. Always ask questions to clarify job expectations. Be cautious of scams: never share bank or credit card details, avoid transferring money, and report suspicious job ads.