Assistant Company Secretary

Confidential Jobs; Selangor; On-site; MYR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Assistant Manager for Group Company Secretarial. This role is pivotal in ensuring compliance with the Companies Act 2016 and fostering best corporate governance practices. You will prepare statutory documents, manage board matters, and assist in governance initiatives. The ideal candidate will possess an ICSA qualification and have a passion for corporate governance. Join a dynamic team focused on digital transformation and compliance excellence, where your contributions will significantly impact the organization’s governance framework.

Qualifications

• 5+ years in corporate secretarial practice or in-house division.
• Experience with public listed companies is an advantage.

Responsibilities

• Prepare and review statutory documents for compliance.
• Organize meetings and manage board matters effectively.

Skills

Corporate Governance

Compliance Management

Interpersonal Skills

Digital Savvy

Education

ICSA Qualification

Degree in Related Field

Tools

Company Secretarial Software

Board Portals

Artificial Intelligence Tools

Job description

Assistant Manager - Group Company Secretarial

JOB PURPOSE

Responsible for compliances of all company secretarial matters under the Companies Act 2016 and other related legislations, be cognisant and spur the implementation of best corporate governance practices within the organization and the Group of companies, be vigilant of the compliance risks and always be at the forefront with corporate development, internal governance, macro and micro factors impacting the organisation.

KEY RESULT AREAS / RESPONSIBILITIES

• Prepare and review the annual statutory documents for lodgement with the authorities in a timely manner, maintaining up-to-date records, keeping abreast with the latest development/updates in laws and regulations as well as liaising with all parties, internally or externally.
• Handle Boards and Shareholder matters as assigned, which include but not limited to, organising meetings, circulating the governance agenda, recording minutes of meetings, drafting resolutions and preparing board papers (if any).
• To carry out the implementation of best corporate governance practices such as all internal governance processes, structure and framework from time to time.
• Be a team player for all departmental projects and initiatives whether for compliances, governance, digitalisation and technology transformation, risk management, corporate integrity and ethics.
• Assist the Company Secretary in all governance matters such as Directors’ Onboarding Programme & Training, Annual Board Evaluation, ESG initiatives & reporting, Governance Structure and Framework, Corporate Disclosures and Continuous Learning in all Corporate Governance & Technology related matters.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

• Candidate must possess an ICSA qualification or acceptable related field with at least 5 years of experience in corporate secretarial practice or in-house company secretarial division.
• Prior work experience in public listed companies and/or multi-national organizations is an added advantage.

RELATED EXPERIENCE

• Exposure in the usage of company secretarial software, tools, board portals, Artificial Intelligence tools and system.
• Exposure in organising in-house group trainings for Directors, Management and Staff at large.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Conversant with the requirements and provisions of the Companies Act 2016 and other relevant laws and regulations.
• Able to work independently with minimum supervision.
• Digitally forward and technology savvy.
• Meticulous with strong sense of responsibility.
• Good inter-personal skill, pro-active and cheerful personality.
• Trustworthy, reliable and high integrity.
• Passionate in the profession and in all governance matters.

• ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED