Assistant - Administration (Property Management)

Sunway Berhad; Petaling Jaya; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Assistant in Administration to support property management operations. This dynamic role involves organizing events, managing social media content, and maintaining essential records. The ideal candidate should possess strong organizational and communication skills, alongside proficiency in Microsoft Office. Join a forward-thinking company where your contributions will enhance the management of diverse real estate assets and foster relationships with tenants and vendors. This is a fantastic opportunity to grow within a supportive team in a vibrant environment.

Qualifications

• Minimum 2 years of administrative experience, preferably in property management.
• Proficient in Microsoft Office Suite with strong organizational skills.

Responsibilities

• Assist in organizing event activities and develop relationships with vendors.
• Generate purchase orders and maintain records for occupancy and rental income.

Skills

Microsoft Office Suite

Organizational Skills

Multitasking Skills

Communication Skills

Property Management Software

Education

Diploma in Business Administration

Degree in Business Administration

Job description

Assistant - Administration (Property Management)

Sunway Property & Facilities Management (Sunway PFM Sdn Bhd) is the Sunway Group’s asset management firm established in 1991. The company manages a diversified portfolio of 32 million sq ft of real estate space, including office, retail, hospitality, medical, residential, and education developments. The organization has a team of 160 professionals and technical staff, driven by core values, vision, and mission. Its strong engineering capabilities include preventive and predictive maintenance to ensure optimal asset performance and long-term cost efficiency.

Job Responsibilities

Marketing Matters

• Assist in organizing event activities to generate additional income
• Develop and maintain relationships with event organizers, tenants, vendors, and business associates
• Coordinate all activities and establish an annual event program
• Send marketing materials for compliance review and follow up for approval
• Prepare marketing materials and artworks for social media (Facebook, Instagram, newsletter)
• Manage social media content and updates
• Create artwork for marketing and festival decorations with appropriate themes
• Develop monthly newsletters
• Update tenancy agreements and related matters for common area income
• Update rental agreements for Sunway South Quay (SSQ)

Operation / Admin Matters

• Generate purchase orders and requisitions
• Remind top debtors through reports
• Serve as Duty Manager on weekends (Saturday 9am – 1pm)
• Ensure service provider agreements are in order (signed, stamped, uploaded)
• Maintain maintenance equipment records (stock cards, asset listings)
• Update monthly occupancy reports based on tenant activities
• Arrange poster advertisements in lifts
• Update rental income records

Qualifications

• Minimum 2 years of administrative experience, preferably in property management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent communication skills
• Familiarity with property management software is a plus

Education

• Diploma or degree in Business Administration or related fields

Additional Information

Interested candidates are encouraged to apply and include relevant details that support their application. For inquiries about salary expectations, work rights, or language proficiency, please prepare to answer these during the application process.