Assistant Administration (JB Branch)

Hyundai Elevator Malaysia; Johor Bahru; On-site; MYR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to support their operations in Johor Bahru. This role involves managing clerical tasks, ensuring the office runs smoothly, and maintaining communication with clients and staff. Ideal candidates will possess strong organizational skills and a positive attitude, with a focus on teamwork and independence. If you thrive in a dynamic environment and are committed to excellence, this opportunity is perfect for you.

Qualifications

• At least Diploma/Degree in Business Administration or equivalent qualification.
• Minimum 2 years of experience in office administration.

Responsibilities

• Support office staff with clerical tasks and manage correspondence.
• Monitor office equipment and supplies, ensuring cleanliness.
• Report attendance and manage monthly client payments.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Planning and Organisational Skills

Interpersonal Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Education

Diploma in Business Administration

Degree in Business Administration

Job description

Job Responsibilities:

1. Support office staff and executives with clerical tasks.

2. Answer phone calls in a professional manner and direct calls to appropriate person or take detailed messages.

3. Prepare or reply correspondence letters/emails as well as manage incoming and outgoing mails/letter.

4. Monitor and maintain office equipment and supplies, request for repair or replenish when needed.

5. Ensure office is kept clean and organised at all times.

6. Report daily staff attendance to HQ for Southern Region staff.

7. Monitor and follow up for monthly payment by client.

8. Collect and submit weekly servicing and breakdown call report to HQ timely.

9. Assist for tender document printing prior submission and submission to client office.

10. To manage utilities payment for branch office (TNB, water dispenser, transport and etc.)

11. To make sure project filing is in order according to ISO 9001:2015 requirements.

12. To perform ad hoc work as and when assigned.

13. To receive and act on any other instruction from Manager, Southern Region or any other person so

delegated by him / her.

Qualifications:

At least Diploma / Degree in Business Administration or equivalent qualification.

Working Experience:

At least 2 years working experience in office administration.

Skills/Knowledge requirements:

1. Good knowledge of Microsoft Office application in MS Words, Excel and Power Point.

2. Good planning and organisational skills.

3. Self-motivated and possess a positive working attitude.

4. Good interpersonal and communication skills.

5. High integrity with good analytical and problem-solving skills.

6. Able to work independently as well as being a team-player with strong commitment to department.

7. Able to work under pressure and meet the demands of the job.