Assistant Accountant - Accounts Payable

Mubadala Energy; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading energy company in Kuala Lumpur is looking for an Accounts Payable Specialist to ensure management of the Accounts Payable process. The role involves timely processing of accounts payable, assisting in month-end closures, and contributing to process improvements. Candidates should possess a diploma in accounting or finance, have 3-5 years of relevant experience, and strong attention to detail, with familiarity in Oracle being a plus.

Qualifications

• 3-5 years of experience in the Accounts Payable function.
• Experience using Oracle system or managing AP for Drilling.
• Experience in working in AP for Oil and Gas companies is advantageous.

Responsibilities

• Ensure timely and accurate payment of invoices and expense reimbursements.
• Assist in monthly reconciliation and reporting.
• Support in Audit requirements and process improvements.

Skills

Planning skills

Attention to details

Teamwork

Ability to manage multiple tasks

Education

Diploma in Accounting or Finance

Degree in Accounting or Finance

Tools

Oracle system

Job description

ROLE PURPOSE:

Ensure proper management of the Accounts Payable process in compliance with internal SOP, policies and relevant law and tax requirements.

KEY ACCOUNTABILITIES:

Accounts Payables (“AP”)

• Ensure timely and accurate payment of both suppliers’ invoices and employees’ expenses reimbursements.
• Ensure that invoices are matched against approved POs and receipts documents for payments.
• Ensure that only valid and accurate payment are being processed.
• Assist the AP Accountant in performing monthly reconciliation including between the AP ledgers account with the General Ledger (“GL”).
• Assist the AP Accountant in relevant AP reconciliation reports and analysis including but not limited to Creditors Statement Reconciliation, AP-PO Reconciliation, AP ageing Analysis comprising of details of late payment or approval and others.
• Coordination with vendors/suppliers on outstanding invoices, disputed invoices and Bank Negara approvals for non-Ringgit Malaysia payments/transactions.
• Assist in the monthly/quarterly preparation of SST filing and returns to the Malaysian Customs Department.
• Support in Audit requirement including providing documentation for audits.
• Assist AP accountant in other AP areas including E-Invoice implementation and process improvement.

Policies, Systems, Processes & Procedures

• Adhere to all relevant Mubadala Energy policies, processes, standard operating procedures, delegation of authority and instructions so that work is carried out in a controlled and consistent manner.

Monthly Close Process & Reporting

• Assist in the monthly month end close process.
• Assist in month end or quarter end variance analytics.
• Assist in regulatory and company tax payments matters.
• Support process improvement areas (e.g.) SOP updates, flowcharts for financial processes, Control Matrix Update, Oracle enhancements and others.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement of financial processes and practices taking into account improvement of business processes, cost reduction and productivity improvement.

KNOWLEDGE, SKILLS & EXPERIENCE:

Knowledge:

• Diploma in Accounting or Finance. Degree preferably.

Experience:

• 3-5 years of experience in the Accounts Payable function. Experience is using Oracle system or managing AP for Drilling or experience in working in AP for Oil and Gas companies are added advantages.

Skills:

• Planning skills, attention to details, teamwork, ability to manage multiple tasks and prioritize deadlines.