Assistant I - Planning

Petrofac; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a TMS Administrator to oversee the Timesheet Management System, ensuring efficient time record submission and utilization. This role requires strong communication and analytical skills, alongside a proactive approach to problem-solving. Join a forward-thinking company that values flexibility and teamwork, and be part of a dynamic environment where your contributions will help shape the future of energy management. This is a fantastic opportunity for those looking to make a meaningful impact in a supportive setting.

Qualifications

• Minimum diploma or equivalent, or several years of relevant work experience.
• Proficiency in MS Office and related computer skills.

Responsibilities

• Administer the Timesheet Management System ensuring timely submission and monitoring.
• Provide training on TMS and respond to user inquiries.

Skills

Good communication skills

Ability to work in a team

Ability to meet schedules and deadlines

Cost consciousness

Attention to detail

Proactive approach

Multi-tasking abilities

Analytical skills

Proficiency in MS Office

Education

Diploma or equivalent

Several years of relevant work experience

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Job Title: TMS Administrator – Planning

Key Responsibilities:

• Responsible for the administration of the company Timesheet Management System (TMS) by ensuring timely submission, compilation, input of time records from all departments into the system, monitoring staff’s man-hours utilization, and ensuring all projects are properly set up.
• Provide briefing and training on TMS, respond to any inquiries raised by users regarding TMS, and liaise with IT and TMS vendors for further assistance.
• Coordinate with other departments on matters related to TMS.
• Assist Planning Engineer whenever required.
• Undertake any other duties as appropriate within their competency, as required by their supervisor.
• Integrate and consider Quality, Health, Safety, Security, and Environmental (QHSSE) elements in all activities to meet company objectives.

Essential Qualifications and Skills:

• Good communication skills.
• Ability to work in a team.
• Ability to meet schedules and deadlines.
• Cost consciousness.
• Attention to detail.
• Proactive approach.
• Multi-tasking abilities.
• Analytical skills.
• Proficiency in MS Office and related computer skills.
• Minimum diploma or equivalent, or several years of relevant work experience.