Advisor, Procurement and Contracts

VINARCO; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled procurement professional to lead the integration of new SAP systems in procurement functions. This role involves collaborating with leadership to enhance procurement processes, ensuring compliance with regulations, and providing comprehensive training to users. The ideal candidate will have a strong background in IT within the oil and gas sector, with a deep understanding of procurement procedures and systems. Join a dynamic team where your expertise will directly influence procurement strategies and operational efficiency, driving continuous improvement in a fast-paced environment.

Qualifications

• 8+ years of IT experience in the oil and gas industry with a focus on procurement.
• Strong understanding of SAP and procurement processes.

Responsibilities

• Oversee the integration of new SAP systems for procurement functions.
• Collaborate with leadership to enhance procurement processes.

Skills

Procurement Procedures

SAP Systems

Team Building

Computer Literacy

Fluent English

Education

Bachelor's degree in Procurement

Bachelor's degree in Information Technology

Bachelor's degree in a related field

Tools

SAP

Job description

Job Responsibilities

1. Oversee the introduction and integration of new SAP systems for procurement functions, including sourcing, contract management, and Procure to Pay (P2P).
2. Collaborate with leadership to create strategies and technological solutions that enhance procurement processes and support continuous improvement.
3. Aid the Procurement team in evaluating and selecting potential suppliers and software during the tendering process.
4. Provide system-related assistance to ensure the execution of purchasing activities aligns with company policies and administrative guidelines.
5. Ensure the effective establishment and communication of new procurement systems, including comprehensive user training.
6. Oversee and coordinate the implementation of new procurement systems, including developing and managing training plans and strategies.
7. Facilitate timely enhancements to procurement systems and develop strategies to ensure smooth execution and integration.
8. Uphold high standards of ethics and fairness in procurement activities, ensuring the confidentiality and integrity of all procurement processes.
9. Build and maintain strong relationships with users, management, and service providers to support solution delivery and ongoing system support.
10. Ensure all procurement system acquisitions and enhancements comply with company policies, regulatory requirements, and government regulations.
11. Manage the implementation and maintenance of SAP system applications related to procurement functions, ensuring effective connectivity with all user groups.
12. Plan and coordinate the execution of new enhancements to procurement processes and systems to meet specified deadlines.
13. Initiate, perform, and manage SAP system activities related to various operational areas, including geological, geophysical, exploration, drilling, production, and support functions.
14. Develop, implement, and maintain procurement procedures, user guides, and system workflows, including periodic reporting requirements.
15. Provide training on new systems or process enhancements to ensure users understand and effectively utilise the new systems.
16. Address and resolve issues or requests related to SAP or procurement systems in collaboration with the AO team and corporate IT.
17. Design and conduct UAT for new system enhancements to ensure they meet user requirements and function correctly.
18. Liaise with approving authorities to obtain necessary comments and endorsements, and prepare reports for contract monitoring and procurement plans.
19. Act as the main contact for procurement system issues, interfacing with user departments, the AO team, corporate IT, and submitting relevant SAP reports.
20. Execute tasks and responsibilities assigned by the Procurement Manager and other senior managers, ensuring alignment with strategic objectives and project goals.

Qualifications

1. Bachelors degree in Procurement, Information Technology, or a related field.
2. Minimum of 8 years of relevant experience in IT within the oil and gas industry.
3. Strong understanding of procurement procedures and processes, with exposure to SAP and other procurement-related systems.
4. Self-motivated, able to work independently, with strong computer literacy, especially in SAP, and excellent team-building abilities.
5. Fluent in English, both written and spoken.