Administrative Support Specialist - Medical Affairs

ResMed; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking an Administrative Support Specialist to join their Medical Affairs team. This role is pivotal in providing administrative assistance for global tasks, including contract preparation, managing purchase orders, and organizing meetings. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a keen attention to detail. This position offers a supportive environment where individual expression is valued, and innovative ideas are encouraged. If you're looking to make a meaningful impact in a dynamic setting, this opportunity is perfect for you.

Qualifications

• Proven experience in an administrative support role required.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Prepare and process contracts for the Medical Affairs department.
• Manage purchase orders and invoice processing efficiently.
• Organize meetings and ensure accurate record maintenance.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Microsoft Office Suite

Tools

Medical Affairs Software Tools

Job description

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Let's speak about the team:

The Administrative Support Specialist in the Medical Affairs department, part of the Operational Excellence team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools.

Let's speak about the role:

1. Prepare and process contracts for the Medical Affairs department.
2. Manage purchase orders and invoice processing.
3. Organize and coordinate meetings, including scheduling and logistics.
4. Perform data entry and ensure accurate maintenance of records.
5. Administer and support the use of Medical Affairs software tools.
6. Collaborate with team members within Medical Affairs and other support functions (Legal, Supply Chain) to ensure smooth operation of administrative tasks.
7. Assist in the preparation of reports and presentations.
8. Provide general administrative support as required.

Let's speak about you:

Required:

1. Proven experience in an administrative support role.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
3. Strong organizational and time-management skills.
4. Excellent communication skills, both written and verbal.
5. Attention to detail and accuracy in all tasks.
6. Ability to work independently and as part of a team.

Preferred:

1. Experience in a similar role within a Medical Affairs department or clinical team.
2. Familiarity with contract preparation and management.
3. Knowledge of purchase requisition, order and invoice processing.
4. Experience with meeting organization and coordination.
5. Familiarity with software tools with review and approval workflows.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.