Administrative Support Executive

Tung Shin Hospital; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support Executive to enhance office operations in Kuala Lumpur. In this pivotal role, you will provide comprehensive administrative support, ensuring seamless coordination of meetings, meticulous document management, and effective communication across multiple languages. Your attention to detail and organizational skills will be crucial in maintaining smooth operations and supporting hospital events. Join a passionate team committed to delivering exceptional healthcare services, and be part of a dynamic environment where your contributions will make a significant impact.

Qualifications

• Diploma in secretarial or administrative management is required.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide administrative support, including writing meeting minutes and managing correspondence.
• Organize meetings and maintain filing systems for efficient office operations.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Adaptability

Education

Diploma in Secretarial or Administrative Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Add expected salary to your profile for insights.

Summary of Duties:

To provide administrative support and assist with various tasks related to meeting coordination, document management, and general office administration. The role includes writing meeting minutes, translating documents in English, Chinese, and Malay, and ensuring smooth operations within the office.

Principle Accountabilities:

• Accurately write meeting minutes in English, Chinese, and Malay.
• Prepare and coordinate management reports for committee meetings.
• Ensure timely delivery of reports to stakeholders and manage sensitive information confidentially.
• Organize and coordinate meetings, including logistics and catering.
• Support building development projects and maintain proper documentation.
• Organize and maintain filing systems (both paper and electronic).
• Answer phone calls and direct inquiries appropriately.
• Greet visitors and ensure they are directed to the right personnel.
• Manage incoming and outgoing correspondence (emails and physical mail).
• Assist with organizing hospital events such as Annual General Meetings, fundraisers, and celebrations.
• Support the preparation of the Annual Report/AGM, including bookings and write-ups.

Requirements:

• Diploma in secretarial, administrative management, or related field.
• Ability to work under pressure and meet deadlines while maintaining professionalism and discretion.
• Ability to adapt to changing schedules and tasks.
• High attention to detail, tact, and diplomacy in communication.
• Willingness to work flexible hours when required, and a strong team player with a collaborative attitude.
• Strong organizational, time management, and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good command of spoken and written English, Malay, and Mandarin Chinese.

Additional Information:

Sign in and update your profile to get insights.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administrative Support Executive?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?

Founded in 1881, Tung Shin Hospital is a 225-bed not-for-profit organization with comprehensive facilities and equipment, located at the heart of Kuala Lumpur. The hospital is managed by a passionate group of philanthropists and a dedicated team of medical specialists and healthcare professionals.

We provide a comprehensive range of healthcare services, including Western and Traditional Chinese Medical services.

Researching careers? Find all the information and tips you need on career advice.