Administrative Officer – Higher Degree Research

UNITALENT EMPLOYMENT AGENCY; Kuching; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Officer to support Higher Degree Research (HDR) students. This role involves coordinating milestone reviews, liaising with internal and external stakeholders, and ensuring compliance with administrative processes. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Bahasa Melayu. Join a dynamic team dedicated to facilitating student success and enhancing research outcomes within a collaborative environment.

Qualifications

• Bachelor's degree or Diploma with relevant experience required.
• Proficiency in English and Bahasa Melayu is essential.

Responsibilities

• Assist in monitoring HDR milestone progress and liaising with students.
• Coordinate administrative tasks for HDR candidatures and ensure timely completion.

Skills

Administrative Support

Time Management

Communication Skills

Computer Literacy

Detail Orientation

Education

Bachelor's Degree in Relevant Discipline

Diploma in Relevant Discipline

Tools

MS Office Suite

Adobe Acrobat Professional

Job description

• Assist in monitoring milestone progress reviewers (pre-confirmation of candidature review, confirmation of candidature review, mid-candidature review, and draft thesis review) for HDR students online via SSCPMR.
• Assist in Panel Nomination, Panel Change, Supervisor Change, Supplementary, Deferral, Leave of Absence for HDR students via SSCPMR.
• Assist in tracking and scheduling HDR milestone reviews and follow-up meetings for all candidates.
• Liaise with supervisors and students on milestone review reports and action plans as necessary.
• Assist in on-time completion of milestone reviews by supervisors, panel chairs, and HDR students.
• Coordinate and monitor At-Risk meetings for HDRs and document the corresponding meeting minutes.
• Communicate with HDR students on the review outcomes and reports.
• Liaise with HDR candidature team in the University (Melbourne) on HDR candidature monitoring.
• Liaise with HDR management on review outcomes, especially on recommendations by review panels for HDR program conversions, candidature extensions, and fee waivers as required.
• Record and disseminate minutes of meetings or notes as required.
• Ensure processes and guidelines relating to HDR progressions are clearly documented and communicated to stakeholders.
• Assist with preparing and disseminating or dispatching correspondence.
• Liaise with the University (Melbourne) and other internal and external stakeholders

JOB REQUIREMENTS

HOW TO APPLY

2. Click APPLY HERE to complete the application form below:

Administrative Officer – Higher Degree Research

Location

: Kuching, Sarawak

: Full Time

: Education

JOB SUMMARY

Type

• The responsibilities of this position include general administration of any Higher Degree Research (HDR) related tasks and matters in the University, although the main priority focuses on HDR candidatures after student enrolment and before the examination process.
• The administrative duties include monitoring milestone progress reviewers for HDR students at the Sarawak campus, liaising with the HDR candidature team in the University (Melbourne) on HDR candidature monitoring, and administering processes for HDR candidature amendments.
• The position is expected to help the School of Research implement and improve new processes and guidelines related to HDR student progression to facilitate on-time graduation in the University.
• In undertaking these responsibilities, the position is expected to exhibit a highly professional approach in working closely and collaboratively with management and staff members at both the Sarawak and Melbourne campuses as well as with parties (private and government) external to the University

1) Administrative and Secretarial Support

KEY RESPONSIBILITIES

• A Bachelor’s degree in a relevant discipline from a recognised institution; or
• A Diploma in a relevant discipline from a recognised institution with a minimum of three (3) years of relevant work experience. Fresh Bachelor degree holders in relevant discipline can be considered.
• Demonstrated high level of maturity consistent with the requirements of the position for independent work and proactive approach to completing assigned tasks.
• Demonstrated ability to attend to details and to handle more than one priority at a time to successfully prioritise and identify the best course of action in the implementation of assigned tasks.
• Demonstrated time management and organisational skills, including the ability to monitor, coordinate and follow up to meet tight deadlines.
• Proficiency in using written and spoken English and Bahasa Melayu.
• Ability to communicate effectively and empathetically with people at all levels in both the external and internal environment.
• Demonstrated ability to work well in a team environment and contribute actively to team cohesiveness.
• Demonstrated computer literacy to perform a range of tasks, including proficiency to produce a range of documents relevant to the role from the MS Office Suite, Adobe Acrobat Professional and other software applications.
• Demonstrated integrity in handling sensitive information and ability in maintaining confidentiality of information.
• Demonstrated ability to develop, implement and manage administrative systems and processes.

2) Liaison and Interaction

1. Please prepare the following documents before proceeding to number 2.

• Resume/CV
• All academic certificate and transcript (SPM/STPM/Diploma/Degree/Master/PHD/Professional Certificate)