Administrative Officer

Jones Lang LaSalle Incorporated; Seberang Perai; On-site; MYR 42,000 - 66,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) seeks an Administrative Officer to provide comprehensive administrative, operational, and program coordination support across the organization in Malaysia. You will act as a central point of contact, coordinating stakeholders, managing calendars, and supporting process improvements.

The role emphasizes collaboration with internal teams and external partners, budget tracking, vendor coordination, and event support, with a focus on accuracy and

Qualifications

• Diploma or degree in Business Administration, Office Management, or related field.
• Minimum 3 years of relevant experience in administrative support, program coordination, or office management.
• Experience in project coordination or project management is an added advantage.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation.
• Coordinate logistics for visitors, travel arrangements, venue bookings, and conference room management.
• Maintain program documentation, databases, reports, and filing systems with accuracy and confidentiality.
• Prepare presentations, dashboards, and management reports for various stakeholders.
• Coordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completion.

Skills

Communication

Microsoft Office

SharePoint

Education

Diploma or Degree in Business Administration, Office Management, or related field

Tools

Project management tools

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Job SummaryThe Administrative Officer provides comprehensive administrative, operational, and program coordination support to ensure the smooth execution of business activities, projects, and events. This role serves as a central point of contact, coordinating cross-functional stakeholders, managing schedules, tracking deliverables, and supporting continuous process improvements across the organization.Key ResponsibilitiesAdministrative SupportProvide day-to-day administrative support, including calendar management, meeting coordination, and document preparationCoordinate logistics for visitors, travel arrangements, venue bookings, and conference room managementMaintain program documentation, databases, reports, and filing systems with accuracy and confidentialityPrepare presentations, dashboards, and management reports for various stakeholdersProgram & Project CoordinationCoordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completionOrganize meetings, prepare agendas, record meeting minutes, and systematically follow up on action itemsSupport planning and execution of employee engagement activities, training sessions, workshops, and corporate eventsTrack project progress and flag potential risks or delays to relevant stakeholdersStakeholder Management & CommunicationServe as a central point of contact for cross-functional teams and external partnersManage program communications and ensure stakeholders receive timely, accurate updatesCollaborate effectively with internal teams and external vendors to ensure successful program executionFinancial & Operational SupportTrack budgets, invoices, purchase requests, and coordinate vendor management activitiesAssist with expense tracking and financial reconciliation where applicableEnsure compliance with company policies, procurement procedures, and documentation requirementsContinuous ImprovementIdentify opportunities to improve administrative processes and enhance operational efficiencyRecommend and implement best practices for workflow optimizationRequirementsEducationDiploma or Degree in Business Administration, Office Management, or related fieldMinimum 3 years of relevant experience in administrative support, program coordination, or office management rolesExperience in project coordination or project management is an added advantageTechnical SkillsExcellent written and verbal communication skills in EnglishProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePointExperience with project management tools is an advantageIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.