Administrative Officer

Lim Chee Wee Partnership; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A law firm in Selangor is seeking an administrative professional to assist the office manager. Responsibilities include managing records, coordinating office supplies, and communication with clients and vendors. Ideal candidates will have a diploma or degree in business administration, 2-3 years of administrative experience, and proficiency in Bahasa Malaysia and English, with Mandarin as an advantage. This role requires strong organizational skills and attention to detail.

Qualifications

• Minimum of 2-3 years of experience in an administrative role.
• Proficiency in Bahasa Malaysia and English; Mandarin is a plus.
• Ability to handle confidential information with discretion.

Responsibilities

• Handle data entry and maintain accurate records.
• Compile and file documents systematically.
• Manage office supplies and liaise with vendors.

Skills

Problem solving

Communication skills

Organization

Multitasking

Attention to detail

Education

Diploma/degree in business administration or management

Job description

Location

Lim Chee Wee Partnership – Damansara, Selangor

Role Overview

To work with the office manager for a law firm in Damansara Heights.

Key Responsibilities

• Handle data entry, ensuring accurate and up-to-date records in the system.
• Compile and file documents, maintain a systematic and up-to-date filing system.
• Handle administrative tasks, liaise with vendors and contractors, and manage office insurance matters.
• Coordinate office supplies inventory and place orders as needed.
• Assist in liaising with vendors for troubleshooting office equipment such as photocopier, water dispenser, binder etc.
• Assist in the on-boarding process for new employees.
• Assist in renewing yearly lawyer license (SA/PC).
• Respond to emails, phone calls and inquiries from clients or vendors in a professional and timely manner.
• Assist in checking staff claim, monthly overtime and mileage claim for driver and dispatch.
• Handle ad-hoc tasks as required by management.

Requirements

• Candidate must possess at least a diploma/degree in business administration or management or equivalent.
• Minimum of 2 or 3 years of experience in administrative role.
• Preferable language(s): Bahasa Malaysia, English, and knowing Mandarin will be an advantage.
• Positive, meticulous, systematic, analytical, with strong problem solving skill, good oral and written communication and interpersonal skill.
• Ability to multitask and prioritize tasks in daily routine work.
• Ability to handle confidential information with discretion and professionalism.
• Strong organization skill with attention to details and accuracy for tasks assign.
• Proactive attitude with willingness to learn and adapt to new tasks or software.