Administrative Management Assistant

American Embassy; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading organization seeks an Assistant Program Manager for Foreign Military Sales and Building Partner Capacity Programs. The successful candidate will manage financial portfolios and provide oversight on policies related to defense programs. Applicants must have a strong background in office administration, fluency in English and Bahasa Malaysia, and excellent communication skills. Join the team to be part of U.S. diplomatic activities in Malaysia.

Qualifications

• Minimum of four years' experience in Office Administration and Office Management.
• Fluent in English and Bahasa Malaysia (Level 4 required).

Responsibilities

• Manage financial portfolios for all FMS cases and act as primary point of contact.
• Provide guidance to FMS/BPC Program Manager on host nations priorities.

Skills

Keyboard/Data entry

Event Planning & Management

Written Communications

Internal Communications

External Communications

Education

At least 2 years college or university studies

Tools

Microsoft Word

Microsoft Excel

Power Point

Access

Outlook

Job description

Assistant Program Manager for Foreign Military Sales (FMS) and Building Partner Capacity Programs (BPC) provides managerial oversight of BPC / FMS Coordinator. Ensures that all tasks are completed and in accordance with Department of Defense (DoD), Department of State (DoS) & Defense Financial and Accounting Services (DSCA) policies lo include execution and management of End Use Monitoring program. Will directly manage financial portfolios for all FMS cases and will be the primary POC for DFAS. Responsible for monitoring all FMS / BPC activities within the Country Security Cooperation Plan (SCSP) as mandated by U.S. lndo-Pacific Command (USINDOPACOM). Provides guidance and counsel to FMS / BPC Program Manager and broader U.S. Embassy audience on host nations priorities and norms and customs as they relate to FMS / BPC.

QUALIFICATIONS & EVALUATIONS:

Education:

At least 2 years college or university studies is required.

Experience:

Minimum of four (4) years' experience in Office Administration and Office Management at progressive levels

of responsibility.

Language:

Level 4 (Fluent) in English and Bahasa Malaysia - writing/speaking/reading is required (This may be tested).

Skills and Abilities:

Keyboard/Data entry - Must have the ability to use Microsoft Word, Excel, Power Point, Access and Outlook programs.

InternalCommunications - Individual works closely and is in constant communication with all ODC staff within the office.

External Communications - Outside ODC, individual has regular communication with Ministry of Defense officials, other Government of Malaysia agencies officials, ODC visitors and contractors.

Written Communications - Routine written communication. Examples are letters to MAF for appointments. and meetings

Event Planning & Management -Annual requirement to support U.S. Department of Defense participation in/support of a major international tradeshow

NOTE: All applications MUST be submitted through the Electronic Recruitment Application (ERA), the Department of State’s employment portal. Please go to the Embassy jobs page to access the ERA site to be considered for employment

Open Period: June 16, 2025 to June 30, 2025

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following types of qualifications do you have? Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following languages are you fluent in? How would you rate your English language skills?

We are the Embassy of the United States of America in Malaysia; the nerve center for United States' diplomatic affairs, serving as the headquarters of the chief of mission, staff and other agencies. We are located at Jalan Tun Razak, Kuala Lumpur nearby few other embassies of other countries.

The U.S. Mission in Malaysia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

We are the Embassy of the United States of America in Malaysia; the nerve center for United States' diplomatic affairs, serving as the headquarters of the chief of mission, staff and other agencies. We are located at Jalan Tun Razak, Kuala Lumpur nearby few other embassies of other countries.

The U.S. Mission in Malaysia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as a Management Assistant