Administrative Executive, Retail SG / MY

Clarks; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to enhance operational efficiency within their retail division. This role involves managing clerical tasks, assisting with purchase orders, and providing essential administrative support to the retail team. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and proficiency in Microsoft Office. Join a dynamic team where your contributions will directly impact the effectiveness of retail operations and help streamline processes for improved service delivery.

Qualifications

• Minimum 3 years of relevant working experience in office administration.
• Strong written and verbal English and a secondary language (Bahasa).

Responsibilities

• Support various clerical and administrative tasks for Singapore and Malaysia.
• Assist in managing the PO process and vendor code creation in SAP.

Skills

Office Administration

Time Management

Microsoft Excel

Microsoft PowerPoint

English Language

Bahasa Language

Education

Tertiary qualification in Business Administration

Tools

Microsoft Office

Job description

PURPOSE:

Reporting to the Director of Retail for Singapore and Malaysia, the role will help support variety of clerical and administrative tasks both Singapore and Malaysia.

ACCOUNTABILITIES:

• Consolidate and document field retail-related reports
• Assist Retail to manage the PO process.
• Backup support for PO issuance to single contributor member in the business division; this includes initiating & requesting new vendor code creation in SAP system with the UK team.
• ORC billings.
• Singapore store team OT and Commission Report.
• Render administration and operational support to retail estate when required
• Help in assigned one-off ad-hoc project/s.
• Support the primary/ matrix managers on any ad-hoc assignment tasked
• Leasing contract matters.

RESULTS:

• Operational excellence.
• Timeliness and accuracy of retail report submission.
• Time management and priority management
• Improve administrative processes, through regular review and identification of opportunities, to deliver an improved, efficient service for the department.

Key Relationships:

• Director of Retail, SG/MY
• SG MY Retail Executive
• Key Appointment Holders (SG/MY based)
• Facilities Management
• Vendors

Essential Knowledge:

• Tertiary qualification in Business Administration or equivalent
• Minimum 3 years of relevant working experience in area of office administration and management
• Strong written and verbal English and a secondary language (Bahasa)
• Ability to work in a fast-paced environment
• Management of general office administration
• Proficient user of Microsoft office programs, including intermediate PowerPoint and advanced Excel skills

Technical Skills:

• Microsoft Office, knowledge in using Microsoft Office related software at an intermediate level
• Proficient command in English and a second Asian (Bahasa) language, both verbal and written

Successful Experience:

• Ability to work in a fast-paced environment
• Management of general office administration

Competencies:

• Priority Management
• Resourcefulness
• Independence/ Interdependence
• Strong ability to work efficiently and effectively, to multi-task, and to handle last-minute changes in a fast-paced retailing environment
• Self-initiator and a team player
• Willingness to assist with initiatives and projects as needs arise throughout the organization