Administrative Executive (5.5-day week)

Kenneth & Co; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading consultancy firm in Kuala Lumpur is seeking an organized Administrative Executive to support office operations. The ideal candidate will have proven experience in administrative roles, strong communication abilities, and a meticulous approach to detail. Responsibilities include managing customer communications, organizing office operations, and assisting with various tasks. This role requires a commitment to professionalism and collaboration in a dynamic environment.

Qualifications

• Proven experience as an Administrative Executive, Admin Assistant, or similar role.
• Exceptional communication skills, both written and verbal.
• Meticulous attention to detail and superb organizational skills.

Responsibilities

• Execute key operational and administrative tasks to enhance workflow efficiency.
• Serve as the primary point of contact for customers and partners.
• Manage customer orders, invoices, and related documentation.

Skills

Communication skills

Problem-solving abilities

Attention to detail

Organizational skills

Education

Bachelor's Degree

Tools

MS Office

Office management software

Job description

Company Background

Kenneth & Co Pte. Ltd. is one of the leading consultancy firms that specializes in immigration and educational placement services.

Company Website: https://kennethac.com/

Office Address: Unit 17-2, Q Sentral, 2A, Jalan Stesen Sentral 2, Kuala Lumpur Sentral, 50470 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur.

Job Title

Administrative Executive (5.5-day week)

Overview

We are seeking a highly organized and proactive Administrative Executive to provide essential support to our operations and ensure the smooth running of our office. The ideal candidate will be a skilled communicator, adept at multitasking, and committed to maintaining the highest level of professionalism.

Key Responsibilities

• Execute key operational and administrative tasks to enhance workflow efficiency and ensure strict compliance with company policies.
• Serve as the primary point of contact, effectively liaising between customers, the internal sales team, and external partners to promptly resolve inquiries and issues.
• Accurately generate, process, and manage customer orders, invoices, and related documentation for after-sales support.
• Professionally handle all inbound customer communications via phone and email. Prepare, edit, and format documents, presentations, and reports.
• Handle all confidential and sensitive information with the utmost discretion and integrity.
• Assist in the preparation of reports and perform basic data analysis to support management decision-making.
• Organize and maintain office operations, including record-keeping systems, filing, and managing office supplies inventory.
• Plan, coordinate, and execute company events, meetings, and conferences, both on-site and off-site.
• Proactively manage and complete additional projects and duties as assigned by management.

Requirements

• Proven experience as an Administrative Executive, Admin Assistant, or similar role.
• Proficient in MS Office and office management software.
• Exceptional communication skills, both written and verbal.
• Strong problem-solving abilities and a patient, customer-first attitude.
• Meticulous attention to detail and superb organizational skills to manage multiple tasks.
• Ability to work collaboratively with internal sales team and external partners.
• Possession of a Bachelor's Degree is an advantage.
• Comfortable working 5.5 days per week.
• Monday to Friday, 9:00 am to 6:00 pm (Working from Office)
• Saturday, 9:00 am to 1:00 pm (Working from Home)