Administrative Executive

Asia Produce Supply; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the produce supply sector is seeking an Administrative Executive to manage daily office operations in Shah Alam. The role involves handling communications, scheduling, and supporting HR functions. Candidates with a Bachelor’s degree and experience in administrative positions are preferred. This opportunity offers a collaborative environment and essential benefits including annual leave and social security contributions.

Benefits

Annual Leave

EPF

SOCSO

Qualifications

• Bachelor’s degree preferred.
• Proven experience in administrative roles.
• Proficiency in MS Office and organizational skills.

Responsibilities

• Manage daily office operations including filing and data entry.
• Handle communications and schedule meetings for management.
• Support HR functions such as onboarding and maintaining records.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Attention to detail

Problem-solving

Integrity

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Office management software

Job description

Job Responsibility

• Manage daily office operations, including filing, data entry, and record keeping
• Handle incoming and outgoing communications, including emails, calls, and mail
• Schedule meetings, appointments, and travel arrangements for senior management
• Maintain office supplies inventory and place orders as needed
• Prepare reports, presentations, and other documentation as required
• Support HR functions such as onboarding new employees and maintaining personnel records
• Coordinate with vendors, service providers, and other external contacts
• Ensure office equipment and facilities are well-maintained
• Assist in budget tracking and invoice processing
• Uphold company policies and ensure compliance with administrative procedures
  
  

Job Requirements

• Bachelorâs degree in Business Administration or related field preferred
• Proven experience as an Administrative Executive, Office Administrator, or similar role
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Attention to detail and problem-solving skills
• Ability to handle confidential information with integrity
  
  

Preferred Skills

• Familiarity with office management software (e.g., SAP, QuickBooks, ERP systems)
• Knowledge of basic HR and accounting principles
• Time management and the ability to prioritize tasks under pressure
  
  

Job Benefits

• Annual Leave
• EPF
• SOCSO