Administrative Executive

CMGI Sdn Bhd; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading IT services provider in Malaysia is seeking an Administration Executive to manage office operations and coordinate activities across departments. The ideal candidate should possess a diploma in Facility Management or Business Administration, with proven experience in administrative roles. This position offers potential for career growth in a supportive environment that values employee well-being and innovation.

Benefits

Flexible working environment

Health and well-being programs

Career development opportunities

Qualifications

• Proven experience as an Administration Executive or in a similar administrative role.
• Proficient in office software and enterprise systems.
• Knowledgeable in standard operating procedures and company policies.

Responsibilities

• Identify and report facility issues and manage procurement.
• Coordinate candidate interviews and maintain attendance records.
• Ensure cleanliness and safety of office areas.

Skills

Attention to detail

Time management

Discretion and integrity

Education

Diploma in Facility Management, Business Administration, or related field

Tools

MS Office Suite

SAGE

Job description

a) Identify, escalate and report any structural or equipment issues, including wall cracks, leaks, and broken fixtures. Ensures that periodic pest control and water filter services are carried our as scheduled.

b) Ensure that all office areas are kept tidy and cleaned regularly

c) Monitor the security and safety aspects of the building, including alarm systems, CCTV functionality, fire extinguishers and the availability of personnel. Report any irregularities to Admin at HQ. Oversee the inventory in the pantry, restrooms and other common areas. (Windows/doors, malfunctioning shutters, AC Units, lighting and clogged sinks

2) Office Equipment's.

(OT, Allowances & Monthly Reimbursements), for manager approval and submit them to the relevant HR and Finance departments for processing.

Bills for service providers (Cleaning, security & logistics) initiate the payment process. (Purchase Requisition)

b) Manage pool car usage (Maintenance, Repairs, & monitoring for any summons. Keep details record of car usage and promptly address any summons. Coordinate repairs for maintenance, seeking manager approval when necessary.

c) Coordinate candidate interviews (ensure all required documents are submitted) get appropriate arrangements.

d) Reports: Staff Attendance records, courier tracking, and other as required.

e) Manage document disposal by removing used FSR/ER booklets and any documents order than 7 years.

3) Procurement

Compile and submit audit reports to internal auditor, tracking items sent for repair and following up on pending items.

Gather and compile quotations for hardware and peripherals commonly purchased for field service.

Generate Purchase Requisitions (PR) in the SAGE system for repairs, stationery, services, and other needs, with manager approval.

Ensure timely follow-up on invoice payments to vendors and suppliers.

Coordinate with various departments (HQ Admin, Marketing, HR, Finance), suppliers, and customers to address inquiries and fulfill needs.

REQUIREMENTS

Diploma in Facility Management, Business Administration, or a related field (or equivalent experience).

Proven experience as an Administration Executive or in a similar administrative role.

Proficient in office software (MS Office Suite, Excel, Word, PowerPoint) and enterprise systems (e.g., Sage, DHL).

Knowledgeable in standard operating procedures, ISO standards, and company policies.

Capable of handling sensitive information with discretion and integrity.

Attention to detail, ensuring accuracy in data entry, documentation, and reporting.

Skilled in managing time effectively to consistently meet deadlines.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following Microsoft Office products are you experienced with? Which of the following statements best describes your right to work in Malaysia? Do you have data entry experience? What's your expected monthly basic salary? How many years' experience do you have in a procurement role? Which of the following types of qualifications do you have? How many years' experience do you have as an Administration Executive? Do you have previous invoicing experience?

Computer Software & Networking 101-1,000 employees

CMGI Sdn Bhd (“CMG”) is a global IT services provider, delivering technology-driven business solutions that complement our client’s strategic objectives. CMG offers unmatched business value to customers through a combination of process optimisation, ISO, ITIL & CMMi quality frameworks and service delivery innovation.

Our people are at the heart of what we do at CMG. We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce. We invest in the health and well-being of our staff, train and reward talent and develop frontline leaders at all categories to bring out the best in each other.

Join us today, and you can expect a contemporary work-life balance working environment, solid ground for career growth and various programs for continuous innovation. For more information, please visit our website at www.cmg.com.my.

CMGI Sdn Bhd (“CMG”) is a global IT services provider, delivering technology-driven business solutions that complement our client’s strategic objectives. CMG offers unmatched business value to customers through a combination of process optimisation, ISO, ITIL & CMMi quality frameworks and service delivery innovation.

Our people are at the heart of what we do at CMG. We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce. We invest in the health and well-being of our staff, train and reward talent and develop frontline leaders at all categories to bring out the best in each other.

Join us today, and you can expect a contemporary work-life balance working environment, solid ground for career growth and various programs for continuous innovation. For more information, please visit our website at www.cmg.com.my.

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What can I earn as an Administration Executive