Administrative Executive

Digital Labs Sdn Bhd (from M1); Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Petaling Jaya is seeking an Administrative Executive specialized in Sales Order Processing. The ideal candidate will manage project-based orders, ensuring effective communication between customers and teams. Key responsibilities include processing orders, generating invoices, and maintaining records. Strong organizational skills and proficiency in spreadsheet software are essential for this role.

Qualifications

• Experience in sales order processing or similar administrative role.
• Ability to manage multiple orders simultaneously and maintain precision.
• Proactive in communication with customers and suppliers.

Responsibilities

• Process customer orders accurately and promptly.
• Manage purchase requisitions and collaborate with procurement.
• Communicate with customers regarding order details and delivery.
• Maintain records in databases or spreadsheets.
• Generate invoices based on completed orders.

Skills

Proficiency in data entry

Strong organizational skills

Excellent communication skills

Attention to detail

Ability to multitask

Tools

Microsoft Excel

Google Sheets

Job description

Job Description:

We are currently seeking an Administrative Executive specialized in Sales Order Processing to efficiently handle project-based orders and ensure smooth coordination between customers, internal teams, and vendors. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to managing sales orders and related administrative tasks.

Key Responsibilities:

• Receive, review, and process customer orders, ensuring accuracy and completeness for project-based sales orders.
• Initiate and manage the purchase requisition process upon receiving customer orders, collaborating closely with the procurement team to fulfil necessary supplies and materials.
• Accurately input and maintain sales order information into the company's database or relevant systems.
• Create and manage spreadsheets or databases to track and organize all incoming orders, ensuring up-to-date and accessible records.
• Communicate proactively with customers to confirm order details, delivery schedules, and any special requirements, ensuring a smooth and timely delivery process.
• Generate and submit accurate invoices to customers based on completed orders, ensuring compliance with billing and payment terms.

Qualifications and Skills:

• Proficiency in data entry and working with spreadsheet software (e.g., Microsoft Excel, Google Sheets).
• Strong organizational and multitasking abilities to handle multiple orders simultaneously.
• Excellent communication skills to interact effectively with customers, internal teams, and vendors.
• Attention to detail and accuracy in order processing and documentation.
• Ability to work independently and collaboratively in a fast-paced environment.