Administrative Executive

TipTopJob.com Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading multinational conglomerate in Malaysia is seeking a Secretary to support the Head of Department. This role involves managing administrative tasks, organizing meetings, and supporting executives, providing an excellent opportunity for growth in a dynamic environment. Candidates should have a Bachelor's degree and at least 2 years of experience.

Qualifications

• Minimum 2 years of relevant experience.
• Ability to develop presentation slides within tight deadlines.

Responsibilities

• Providing comprehensive secretarial and administrative support to the Head of Department.
• Managing daily administrative tasks and assisting in implementing departmental policies.

Skills

Communication

Detail-oriented

Time Management

Education

Bachelor's Degree in Business Studies, Administration, Management

Tools

PowerPoint

Excel

Design tools

Job description

Genting Malaysia Berhad

Genting Malaysia is a leading multinational conglomerate involved in leisure and hospitality, including theme parks, casinos, hotels, seaside resorts, and entertainment venues across Malaysia, the UK, and the US. It is one of Malaysia's largest listed companies.

Celebrating its 60th Diamond Jubilee in 2025, Genting Malaysia is recognized as a premier tourism and entertainment hub with award-winning properties such as Genting SkyWorlds Theme Park, Skytropolis Indoor Theme Park, and Crockfords. The company continues to expand and innovate within the hospitality industry.

If you seek a dynamic career with growth opportunities, consider joining us today!

Key Responsibilities

1. Providing comprehensive secretarial and administrative support to the Head of Department (HOD).
2. Managing daily administrative tasks and assisting in implementing departmental policies and procedures.
3. Supporting departmental executives with their administrative duties.
4. Organizing and maintaining department files and records.
5. Scheduling meetings and appointments, and organizing meeting rooms.
6. Arranging meetings with government agencies, ministries, and royalty.
7. Screening calls, emails, inquiries, and requests, handling or directing them appropriately.
8. Monitoring maintenance and service of departmental equipment.
9. Overseeing procurement of stationery supplies via Ariba.
10. Assisting in preparing the annual departmental budget.
11. Sourcing suppliers and materials as needed.
12. Coordinating distribution of festive gifts, hampers, and calendars.
13. Arranging flowers, fruit baskets, or wreaths when required.
14. Managing reservations for restaurants, hotels, and travel arrangements.
15. Handling courier, postal, fax, banking, and administrative issues.
16. Preparing departmental reports, budgets, and compliance submissions.
17. Assisting with creative work for invitations, posters, and other materials.

Requirements

• Bachelor's Degree in Business Studies, Administration, Management, or equivalent.
• At least 2 years of relevant experience.
• Detail-oriented with excellent communication skills.
• Ability to develop presentation slides within tight deadlines.
• Proficiency in PowerPoint, Excel, and other design tools is an advantage.

Be part of our exciting journey and help shape the future with us. This is a great opportunity to build a strong foundation for your career. Apply now!