Administrative Coordinator

Petron Malaysia Refining & Marketing Bhd; Port Dickson; On-site; MYR 20,000 - 100,000; Full time

Job summary

An Asian oil company is seeking an Administrative Coordinator in Port Dickson. The ideal candidate will manage office systems, provide HR support, and ensure smooth operations. A Bachelor’s degree and 1-3 years of relevant experience are required, along with strong communication and organizational skills. This role offers opportunities for professional growth in a vibrant work environment.

Qualifications

• 1–3 years of experience in a related administrative or coordination role.
• Strong written, verbal, and interpersonal communication skills.
• Able to operate and maintain office equipment.

Responsibilities

• Manage office systems, filing, supplies, and cleanliness.
• Prepare reports including manhours and inventory.
• Support HR functions including employee records and policy implementation.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Time management

Education

Bachelor’s degree in Human Resource Management or Business Management

Tools

Microsoft Office

SAP

Job description

Overview

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contribute to a more progressive nation. We aspire towards a sustainable energy-secured nation where everyone's journey is fueled by opportunities for meaningful experiences.

Job Summary

We are seeking a highly organized and proactive Administrative Coordinator to support business operations through administrative, HR, procurement, and logistics coordination. The role involves managing documentation, supporting internal teams, and ensuring smooth day-to-day office and plant activities.

Key Responsibilities

• Manage office systems, filing (electronic & physical), supplies, and cleanliness of administrative areas
• Prepare and maintain reports including manhours, medical absences, overtime, and inventory for internal and external stakeholders
• Coordinate meetings, documentation, and audits (e.g., MSPO, ISO, POIMS, 5S, ILC)
• Support HR functions including employee records, policy implementation, and system updates
• Liaise with suppliers and government agencies for delivery, invoicing, licensing, and reporting
• Process purchase requisitions, vendor registration, and invoice payments
• Assist in raw material planning and stock availability with logistics and controllers
• Maintain accurate records for purchasing and inventory; ensure timely posting of goods receipts
• Provide administrative support for safety committee meetings and compliance documentation
• Handle ad-hoc tasks and provide customer service to internal and external stakeholders

Qualifications

• Bachelor’s degree in Human Resource Management or Business Management
• 1–3 years of experience in a related administrative or coordination role
• Strong written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office, Outlook, SAP, and internet-based tools
• Able to operate and maintain office equipment (e.g., scanners, printers)
• Excellent organizational and time management skills; able to multitask in a fast-paced environment
• Independent, flexible, and willing to work extended or off-hours when needed

Thank you for your application! We’re thrilled that you’d like to join Petron, and we appreciate your interest in the position.

Please note that due to the volume of applications, only shortlisted candidates will be contacted.