Administrative Coordinator

The International School of Penang; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

The International School of Penang is seeking an Administrative Coordinator to provide flexible support across various departments. The role involves daily administrative tasks, HR assistance, marketing support, and engagement with the school's vibrant community. Ideal candidates will have experience in administrative roles, strong multitasking skills, and creative abilities in photography and videography.

Qualifications

• 2–3 years of relevant experience in an administrative or coordinator role.
• Prior experience in an administrative or assistant role preferred.
• Ability to handle shifting priorities efficiently.

Responsibilities

• Provide day-to-day support to the Principal and Heads of School.
• Assist with preparation and logistics for Board and Committee meetings.
• Capture photos and videos of daily school life for marketing.

Skills

Multitasking

Professionalism

Discretion

Problem-solving

Photography

Videography

Communication

Education

Diploma or Bachelor’s Degree in business administration, Multimedia, communications, marketing, or related field

Tools

Google Workspace

Job description

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Location: The International School of Penang (Uplands)

Job Summary:

We are looking for a highly organized and adaptable Administrative Coordinator to join our dynamic team at Uplands School. In this multifaceted role, you will provide flexible support to the Heads of School, as well as the HR, Marketing, and Admissions departments. From assisting with travel bookings and internal communications to supporting school events and capturing content for social media, no two days will be the same. This is an excellent opportunity for someone who enjoys variety, values confidentiality, and takes pride in being a reliable team player in a vibrant international school community.

Key Responsibilities:

Job Title: Administrative Coordinator

Department: Administration

Location: The International School of Penang (Uplands)

Job Summary:

We are looking for a highly organized and adaptable Administrative Coordinator to join our dynamic team at Uplands School. In this multifaceted role, you will provide flexible support to the Heads of School, as well as the HR, Marketing, and Admissions departments. From assisting with travel bookings and internal communications to supporting school events and capturing content for social media, no two days will be the same. This is an excellent opportunity for someone who enjoys variety, values confidentiality, and takes pride in being a reliable team player in a vibrant international school community.

Key Responsibilities:

General Administrative Support:

• Provide day-to-day support to the Principal, Head of Secondary, and Head of Primary with ad hoc tasks as assigned.

• Assist with the preparation and logistics for Board and Committee meetings, including room bookings, setup, refreshments, and distribution of materials.

• Assist with document preparation, printing, filing, and other operational support duties as required.

• Support with logistical arrangements for school-wide activities (e.g., room bookings, setting up refreshments or materials).

• Organize meetings, prepare agendas, and take minutes as needed.
  

HR Support:

• Assist the HR department with logistical support, particularly the booking of staff flights and related travel arrangements.

• Help coordinate logistics for staff events (e.g., appreciation lunches, team-building activities, training days).

Marketing Support:

• Capture photos and videos of daily school life, events, and student activities for use on social media, newsletters, and marketing materials.

• Assist in setting up and supporting the logistics of school events (e.g., assemblies, performances, open days, international days).

• Coordinate with teachers and staff to gather content and stories for promotional use.

• Help maintain the school's social media calendar by suggesting timely and engaging content ideas.

• Support with basic editing and formatting of photos/videos before posting

• Ensure marketing displays around the school (e.g., bulletin boards, posters, banners) are kept up-to-date and visually appealing.

• Assist with preparing printed materials and promotional giveaways for school events.

• Monitor and review social media performance, providing insights and suggestions to enhance engagement and content effectiveness.

Admissions Support:

• Help the Admissions team during peak periods with tasks such as welcoming prospective families, preparing materials, and providing general administrative assistance.

Qualifications and Experience:

• Diploma or Bachelor’s Degree in business administration, Multimedia, communications, marketing, or related field.

• 2–3 years of relevant experience in an administrative or coordinator role

• Prior experience in an administrative or assistant role is preferred.

• Photography and videography skills required.

• Proficiency with Google Workspace.

• Ability to multitask and handle shifting priorities efficiently.

• The role requires a high level of professionalism, discretion, and sound judgment. A proactive approach to problem-solving is essential, along with the ability to handle sensitive information with complete confidentiality and integrity.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an administration coordinator?

The International School of Penang (Uplands) was founded in 1955 and is one of the leading providers of international education to both expatriate and local students in South East Asia. It is a prestigious international boarding and day school for about 600 students from 40 nationalities between the ages of 5 and 18 years. Our programs presently include IB PYP, IB MYP, Cambridge IGCSE, and IB Diploma. Almost 80% of our teachers are expatriates.

The International School of Penang (Uplands) was founded in 1955 and is one of the leading providers of international education to both expatriate and local students in South East Asia. It is a prestigious international boarding and day school for about 600 students from 40 nationalities between the ages of 5 and 18 years. Our programs presently include IB PYP, IB MYP, Cambridge IGCSE, and IB Diploma. Almost 80% of our teachers are expatriates.

What can I earn as an Administration Coordinator