Administrative Assistant II/Executive Officer

Teacher of Arts (High school) Philosophy of the Arts (HKU); Gombak; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading university in Malaysia is seeking an experienced Administrative Assistant II to manage non-credit bearing programmes and organize events. The ideal candidate should have a Bachelor's degree, at least 5 years of administrative experience, and excellent communication skills in both English and Mandarin. A highly competitive salary will be offered alongside annual leave and medical benefits.

Benefits

Competitive salary

Annual leave

Medical benefits

Qualifications

• Minimum 5 years of full-time administrative experience.
• Experience in tertiary institution or public organization preferred.
• Self-starter with a positive attitude.

Responsibilities

• Manage non-credit bearing programmes.
• Organize related events and activities.
• Liaise with internal and external stakeholders.

Skills

Written and spoken English

Chinese (Mandarin)

Interpersonal skills

Problem-solving skills

IT competency

Attention to details

Education

Bachelor’s degree

Tools

MS Office

Job description

Administrative Assistant II / Executive Officer (Ref.: 533288)

Applicants should possess a good Bachelor’s degree with at least 5 years of full‑time administrative experience, preferably in a tertiary institution or public organization. An excellent command of written and spoken English and Chinese (Mandarin is a must), IT competency with proficiency in MS Office, good problem‑solving and interpersonal skills, and the ability to work independently are essential. They should also be good team players and self‑starters with a positive attitude, as well as attentive to details. Preference will be given to those with solid experience in programme administration and event management. Working on weekends or outside office hours for the programmes and activities will be required.

The appointee will manage non‑credit bearing programmes and organize related events and activities, including:

• Event and course planning
• Budgeting, financial reporting, and accounting
• Liaison and communication with internal and external stakeholders
• Event promotion and webpage content management
• Logistical management for events and courses
• Documentation preparation

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. Shortlisted candidates will be invited to attend a written test and an interview. Those with lower academic qualifications or less work experience may be considered for the position of Executive Officer.

Review of applications will commence as soon as possible and continue until November 21, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency.