Administrative Assistant / Executive

Freelancing; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An innovative company is looking for an Administrative Assistant who speaks Mandarin to ensure smooth office operations. In this role, you will manage daily tasks, organize records, assist HR with onboarding, and collaborate on projects. This position offers a vibrant work environment where your organizational skills and attention to detail will shine. If you're eager to contribute to a dynamic team and enhance employee engagement, this opportunity is perfect for you. Join us and be part of a supportive and proactive workplace culture that values growth and initiative.

Benefits

5-day work week

Competitive remuneration package

Qualifications

• Minimum 2 years experience in office operations or administrative support.
• High proficiency in English and Mandarin is essential.

Responsibilities

• Manage daily office operations for a functional work environment.
• Organize and maintain physical and digital files accurately.

Skills

Administrative Support

Organizational Skills

Multitasking

Problem Solving

Proficiency in English

Proficiency in Mandarin

Microsoft Office

Job description

We are seeking an Administrative Assistant (Mandarin Speaking) for our Malaysia office, who will play a pivotal role in ensuring the smooth operation of our office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Responsibilities

• Manage daily office operations to ensure a functional and welcoming work environment.
• Organizing and maintaining both physical and digital files, records, and databases accurately will be crucial for ensuring easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborating with team members & stakeholders on special projects and initiatives.
• Handle travel arrangements and itinerary scheduling when applicable
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support Ad-hoc tasks when required.

Qualifications

• Minimum 2 years working experience in office operations or administrative support
• High proficiency in speaking and writing English and Mandarin
• Strong organizational skills and attention to detail are required to ensure precise document administration.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Eagerness to learn and grow in office management and administrative support.
• Proactive attitude and willingness to take initiative in solving problems and improving processes.
• Legal authorization is required to work in the position’s location.

We offer a 5-day work week and a competitive remuneration package. Interested parties, please send full resume with current and expected salary to [e-mail].

All applications will be treated in strict confidence.

Freelancing Malaysia@2025 Managed by Heyram Solutions 201103052949 (PG0278884-P)