Administrative Assistant (Contract)

Private Advertiser; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company offering administrative roles is seeking an Administration Officer to provide support for daily operations, including AP sorting, Puspakom Inspection coordination, and invoice processing. Candidates with a minimum Certificate or equivalent and strong communication skills in English and Bahasa Malaysia are encouraged to apply. Fresh graduates are welcome.

Qualifications

• Possess at least a Certificate or equivalent in any field.
• Resourceful and able to multi-task with strong coordination & organizational skills.
• Proficient in both oral & written English and Bahasa Malaysia.

Responsibilities

• Provide administrative support including AP sorting, compilating, and filing.
• Coordinate daily operational activities related to Puspakom Inspection.
• Assist on exemption documentation for customs submissions.
• Arrange courier services for outgoing documents.
• Assist in processing invoices monthly from transporters.

Skills

Coordination skills

Organizational skills

Administrative skills

Communication skills

Education

Certificate or equivalent

Job description

Overview

Provide administrative support including but not limited to AP sorting, compilating and filing. Coordinate daily operational activities to ensure smooth and efficient processes related to Puspakom Inspection (PMI), including SIRIM reporting, Shipment arrangements. Assist on Exemption documentation (Submission to Customs Department). Arrange courier services for outgoing documents and parcels. Assist and monitor DMS systems for vehicle distribution to Peninsular Dealers. Parts receiving entry in the systems (D365) for incoming accessories. Assist in processing invoices (monthly basis) from transporters and service providers in Peninsular Malaysia. Provide support for the Head of Department in ad-hoc administrative functions when it’s required. Assist the Division in administrative functions when it’s required.

Requirements:

• Possess at least a Certificate or equivalent in any filed
• Resourceful and able to multi-task with strong coordination & organizational skills
• Efficient administration and clerical skills
• Mature and pleasant personality with the ability to interact well with people at all levels
• Proficient in both oral & written English and Bahasa Malaysia
• Fresh graduates are encouraged to apply

Responsibilities

• Provide administrative support including but not limited to AP sorting, compilating and filing.
• Coordinate daily operational activities to ensure smooth and efficient processes related to Puspakom Inspection (PMI), including SIRIM reporting, Shipment arrangements.
• Assist on Exemption documentation (Submission to Customs Department).
• Arrange courier services for outgoing documents and parcels.
• Assist and monitor DMS systems for vehicle distribution to Peninsular Dealers.
• Parts receiving entry in the systems (D365) for incoming accessories.
• Assist in processing invoices (monthly basis) from transporters and service providers in Peninsular Malaysia.
• Provide support for the Head of Department in ad-hoc administrative functions when it’s required.
• Assist the Division in administrative functions when it’s required.

Job insights

Salary match Number of applicants Skills match

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What can I earn as an Administration Officer