Administrative Assistant (Contract)

Jobstreet Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment platform in Malaysia is seeking a candidate to provide administrative support. Responsibilities include coordinating daily operations related to inspections, processing documentation, and managing invoices. The ideal candidate should be resourceful, possess strong organizational skills, and be proficient in English and Bahasa Malaysia.

Qualifications

• Possess at least a Certificate or equivalent in any field.
• Resourceful and able to multi-task with strong coordination & organizational skills.
• Mature and pleasant personality with the ability to interact well with people at all levels.

Responsibilities

• Provide administrative support including AP sorting, compiling, and filing.
• Coordinate daily operational activities for smooth processes related to Puspakom Inspection.
• Assist on Exemption documentation submission to Customs Department.
• Arrange courier services for outgoing documents and parcels.
• Assist and monitor DMS systems for vehicle distribution.
• Assist in processing invoices from transporters and service providers.

Skills

Strong coordination skills

Organizational skills

Administration skills

Clerical skills

Proficiency in English

Proficiency in Bahasa Malaysia

Education

Certificate or equivalent

Job description

Responsibilities

• Provide administrative support including but not limited to AP sorting, compiling and filing.
• Coordinate daily operational activities to ensure smooth and efficient processes related to Puspakom Inspection (PMI), including SIRIM reporting, Shipment arrangements.
• Assist on Exemption documentation (Submission to Customs Department).
• Arrange courier services for outgoing documents and parcels.
• Assist and monitor DMS systems for vehicle distribution to Peninsular Dealers.
• Parts receiving entry in the systems (D365) for incoming accessories.
• Assist in processing invoices (monthly basis) from transporters and service providers in Peninsular Malaysia.
• Provide support for the Head of Department in ad-hoc administrative functions when it’s required.
• Assist the Division in administrative functions when it’s required.

Requirements

• Possess at least a Certificate or equivalent in any filed
• Resourceful and able to multi-task with strong coordination & organizational skills
• Efficient administration and clerical skills
• Mature and pleasant personality with the ability to interact well with people at all levels
• Proficient in both oral & written English and Bahasa Malaysia