Administrative Assistant 2, Administration

Company Description

Sandisk understands how people and businesses consume data, and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the core of the digital world we live in and have the power to shape.

Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through our manufacturing capabilities and a globally recognized portfolio of innovative, high-performance, and quality products.

Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations and as Sustainability Lighthouses for breakthroughs in efficient operations. Our global reach ensures the supply chain has access to the Flash memory needed to keep the world moving.

Job Description

Communication and Documentation:

1. Serve as a liaison between the Automation Development Engineering team and stakeholders.
2. Draft, proofread, and edit technical documents, presentations, reports, and correspondence.
3. Respond to inquiries, prioritize messages, and ensure timely communication.

Administrative Support For Engineering Operations

1. Manage project documentation, including SOPs, manuals, and reports.
2. Ensure compliance with policies and standards.
3. Manage inventory of tools, parts, and supplies.
4. Assist in tracking project deliverables and resource allocation.
5. Provide administrative support, including onboarding and training coordination.
6. Document technical specifications, track progress, and present findings.
7. Lead production and office quality audits, ensuring WD 6S standards.

Meeting And Project Coordination

1. Monitor purchase orders, delivery timelines, and inventory.
2. Schedule and coordinate meetings and collaborations.
3. Prepare agendas, document minutes, and follow up on actions.
4. Support project timelines using tools like Microsoft Teams.
5. Work with teams to establish requirements and integrate software solutions.

Expense And Budget Management

1. Prepare and submit travel budgets and expenses via WD Concur.
2. Reconcile expenses, ensuring policy compliance.
3. Align purchasing decisions with budgets and negotiate terms.
4. Manage PO/PR creation based on approvals.
5. Prepare and submit travel budgets in WD Concur.

Qualifications

Required:

• Certificate/Diploma in any field.
• At least 5 years of administrative experience.
• Proven experience supporting executives.

Preferred:

• Proficiency in Microsoft Office and Teams.
• Detail-oriented with high accuracy.

Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Additional Information

We value diversity and inclusion, believing that diverse perspectives lead to better outcomes. We are committed to providing an inclusive environment where everyone can thrive. We also support applicants with disabilities and encourage you to contact us at jobs.accommodations@sandisk.com for assistance.

Notice to Candidates: Be aware of scams requesting payment for employment. Sandisk will never ask for payment as a condition of employment. Report any such requests to our Ethics Helpline or compliance@sandisk.com.