Administrative Assistant

Synergy Goldtree Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a highly dependable and proactive Personal Assistant to support the Managing Director. This crucial role requires excellent organizational skills, discretion, and the ability to manage confidential information effectively. The ideal candidate will thrive under pressure and ensure smooth operations at the leadership level. Attractive performance incentives and career growth opportunities are provided.

Benefits

Performance bonuses

Training and development

Health benefits

Family care support

Qualifications

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools for calendar management and communication.

Responsibilities

• Manage the Managing Director’s calendar and travel arrangements.
• Act as primary contact for communications and coordination.
• Prepare agendas, take minutes, and follow up on action items.

Skills

Organised & Meticulous

Proactive & Resourceful

Discreet & Trustworthy

Strong Communicator

Adaptable & Calm

Relationship Builder

Positive & Reliable

Job description

Job Responsibility

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalate, and ensure priorities are well managed.

Job Requirements

We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

• Organised & Meticulous — Keeps track of details, deadlines, and priorities with ease.
• Proactive & Resourceful — Always one step ahead, able to solve problems independently.
• Discreet & Trustworthy — Handles confidential matters with integrity and professionalism.
• Strong Communicator — Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & Calm — Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship Builder — Builds rapport with staff, management, and external partners.
• Positive & Reliable — A supportive partner who ensures the Managing Director stays focused on the big picture.

Preferably

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).

Job Benefits

At Sujaman, we live by our Merit System. We believe great work deserves great rewards — and we make sure they reach the right people.

• We offer various types of performance incentives and rewards — from bonuses, vouchers, and recognition awards, to team celebrations.
• Your individual performance is noticed and rewarded, and we support your career growth and personal well-being through training, development, and health benefits.
• We also extend our care to your family, because one of our missions is to enhance employee’s quality of life.
• And of course, we celebrate team wins, because success is always sweeter together.

One Sujaman, One Dream — together we perform, together we shine!

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