Administrative Assistant

Teraju Bumiputera Corporation; Putrajaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia seeks an Administrative Assistant to support the Head of Division by managing daily office tasks, utilizing Power BI for data reporting, and coordinating meetings and events. The ideal candidate will hold a Bachelor's degree, have experience in administration, and possess strong communication and time management skills. Join us to contribute to empowering the Bumiputera economic agenda.

Qualifications

• Minimum of 1 year of experience in secretarial/administration experience with senior/middle management.
• Fluent in Bahasa Melayu and English - both written and spoken.

Responsibilities

• Coordinate daily administrative tasks, manage calendars, and prepare materials for meetings.
• Leverage Power BI to create and maintain data dashboards and reports.
• Organise events such as conferences and exhibitions.

Skills

Proficiency in Power BI

Time management skills

Good networking skills

Effective verbal and listening communication skills

Analytical and problem-solving skills

Ability to work with minimum supervision

Education

Bachelor’s Degree in Communications/Public Administration/Office Systems Management or equivalent

Job description

Add expected salary to your profile for insights

• This position is responsible for supporting the Head of Division (HOD) in organising and managing daily office needs as to allow the HOD to focus on more advanced responsibilities. Administrative Assistant also responsible for handling assignments, project documentations and correspondences in support of one or more managers within the organisation.
• Additionally, the role includes leveraging Power BI to create and maintain data reports related to the division's KPIs, providing valuable insights to support performance tracking and decision-making.

JOB DESCRIPTION

• Administrative Support: Coordinate daily administrative tasks, including managing calendars, travel schedules, meeting arrangements, and event planning for staff and Head of Divisions. Ensure all assignments and follow-ups are completed within deadlines.
• Data Reporting & Dashboard Management:Leverage Power BI to create, maintain, and update data dashboards and reports, providing real-time insights for tracking the division's KPIs and supporting performance management within the department. Work closely with the team to gather data requirements, ensure accurate data visualization, and provide updates that lead to informed decision-making and continuous improvement in performance management.
• Meeting & Event Coordination: Organise and prepare materials for meetings, including slides and presentations. Handle meeting room arrangements and ensure accurate minutes of meetings are prepared and distributed. Assist in organising events such as conferences and exhibitions.
• Communication & Correspondence: Handle phone calls and prepare official correspondence (emails, memos, letters, faxes) while maintaining confidentiality in all interactions with management, staff, and external stakeholders.
• Claims, Procurement & Financial Documentation: Manage and review incoming and outgoing documents, including claims and procurement-related paperwork, ensuring compliance with company policies.
• Data & File Management: Maintain an up-to-date filing system (both electronic and physical) for quick reference and confidentiality, while effectively managing the dissemination of corporate information to team members.
• Stakeholder & External Liaison: Act as the point of contact for internal staff and external parties, liaising on event coordination, information requests, and ensuring adherence to company policies and procedures.
• Special Assignments & Ad-hoc Duties: Undertake special assignments, ad-hoc functions, receptionist duties, and related tasks as assigned, adapting flexibly to business needs.

REQUIREMENTS

• Bachelor’s Degree in Communications/ Public Administration/Office Systems Management or equivalent.
• Minimum of (1) year of experience in secretarial/ administration experience with senior/middle management.
• Proficiency in Power BI for creating data reports and visualizations.
• Driving License.
• Good networking skills and personal judgement and discretion.
• Fluent in Bahasa Melayu and English - both written and spoken.
• Time management skills: able to prioritise and organise well.
• Effective verbal and listening communications skills.
• Project Management and reporting skills.
• Good analytical and problem-solving skills.
• Ability to work with minimum supervision.
• Able to communicate and effectively work with employees at all levels of the organisation.
• Ability to read, interpret technical documents and regulations.
• Fundamental working knowledge of statistics.
• Must be flexible and able to work effectively within a dynamic matrix organisation with little or no direct supervision.
• Must be able to interface successfully with various personalities, cultures, and work environments.
• Must be able to readily adjust priorities and tasks in response to business needs.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? Have you worked in a role which requires a sound understanding of business intelligence (BI) best practices?

TERAJU was set up with the objective to lead, coordinate and drive Bumiputera participation in the economy. As an agency under the Ministry of Economy that plays a role in empowering the Bumiputera economic and socioeconomic agenda in national development, we are seeking qualified candidates with the right experience and the right passion.

We offer competitive remuneration packages. Be part of the team and send a comprehensive resume stating present and expected salaries, contact number and recent passport-sized photograph (nr).

Only shortlisted candidates will be contacted for an interview. For more information on TERAJU, please visit www.teraju.gov.my

TERAJU was set up with the objective to lead, coordinate and drive Bumiputera participation in the economy. As an agency under the Ministry of Economy that plays a role in empowering the Bumiputera economic and socioeconomic agenda in national development, we are seeking qualified candidates with the right experience and the right passion.

We offer competitive remuneration packages. Be part of the team and send a comprehensive resume stating present and expected salaries, contact number and recent passport-sized photograph (nr).

Only shortlisted candidates will be contacted for an interview. For more information on TERAJU, please visit www.teraju.gov.my

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer