Administrative Assistant

VR Solution Sdn Bhd; Puchong; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading company in Puchong is seeking an Administrative Support professional to manage records, coordinate events, and assist in sales and finance tasks. The ideal candidate will have strong communication skills and experience in administrative roles. This position offers opportunities for career advancement and a supportive work environment.

Benefits

EPF

SOCSO

EIS

Annual Leave

Medical Leave

Annual Performance Bonus

Career advancement opportunities

Company Trip

Qualifications

• Minimum 3-5 years of experience in an administrative role.
• Strong communication skills in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Provide general administrative support and maintain company records.
• Coordinate promotional events and liaise with external partners.
• Assist in invoice processing and budget tracking.

Skills

Communication

Time Management

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Job Responsibilities

1. General Administrative Support
   • Maintain company records, filing systems, and documentation.
   • Assist in drafting and preparing official correspondence, reports, and presentations.
   • Handle incoming and outgoing communications, including emails, phone calls, and letters.
   • Provide administrative support to senior management and other departments as needed.
2. External Coordination & Media Relations
   • Liaise with the Mall Management Team for collaborations.
   • Assist pre-launch inquiries before new product launches.
   • Organize and coordinate promotional events, product launches, and roadshows.
   • Build and maintain good relationships with external partners, vendors, and stakeholders.
3. Monitoring
   • Collaborate with the sales team to develop sales collateral and promotional materials.
4. Sales & Lead Generation Support
   • Provide support for lead generation and customer acquisition efforts.
   • Assist the sales team with administrative tasks, including proposal preparation and customer follow-ups.
   • Maintain and update customer databases and sales records.
5. Finance & Payment Coordination
   • Assist in invoice processing, payment follow-ups, and petty cash management.
   • Coordinate with finance and accounts teams on budget tracking and expense reports.
   • Ensure timely submission of financial claims and reimbursements.
6. Other Duties As Assigned
   • Support special projects and company initiatives as needed.
   • Assist in ad-hoc administrative tasks assigned by management.

Job Requirements

• Minimum Diploma in Business Administration.
• Minimum 3-5 years of experience in an administrative role.
• Strong communication skills in English, Bahasa Malaysia, and Mandarin.
• Ability to work independently with minimal supervision while staying proactive and detail-oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time management skills and ability to handle multiple tasks efficiently.

Job Benefits

• EPF, SOCSO, EIS, PCB
• Annual Leave
• Medical Leave
• Medical Claim
• Public Holiday close
• Annual Increment
• Annual Performance Bonus
• Career advancement opportunities to managerial roles.
• 5 Working Days
• Company Trip

Salary & Compensation

• Salary will be based on the candidate's skills, work experience, and ability to work independently.