Administrative Assistant

Job Responsibility

• To perform general administrative duties including typing, filing and preparation of documents, updating computer records such as payment requests, rentals and simple inventory management.
• Able to handle simple accounting. Knowledge on how to use OBM software is an advantage.
• Coordination and arrangement for repair and maintenance of office equipment such as printers, photo copiers, CCTV and others.
• Monitoring cleaners and services by vendors including aircon servicing, pest control, fire extinguishers, photocopier etc.
• Monitoring incoming letters & documents, handling of incoming phone calls to general line.
• Set up and coordination of meetings including lunches, dinners and special events when required.
• To assist HR Department as and when assigned related duties.
• Able to communicate with Customers / Suppliers.
• Be responsible for every task assigned and undertake any other ad-hoc duties as assigned.
• Responsible for implementing and maintaining policies and procedures in relation to the company operations and management systems.

Job Requirements

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
• Required language(s): English, Mandarin, Bahasa Malaysia.
• Fresh graduate / Candidate with 1 year of working experience in the related field for this position.
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.
• Responsible, willing to learn and independent.
• Basic computer literacy is required. Ability to use G Suite for business is an added advantage.
• Exhibit strong negotiation and problem solving skills.
• Aggressive and fast learner.
• Good attitude and responsible character.
• Business-minded with entrepreneurship skill.
• Proficiency in spoken Mandarin is an added advantage.

Job Benefits

• Miscellaneous allowance.
• Medical.
• Casual dress code (e.g. T-shirts).
• 10am to 5pm. Weekend work as per event requirements.