Administrative Assistant

Masimo; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a highly organized Personal Assistant to provide essential administrative support. In this dynamic role, you will manage schedules, coordinate events, and handle correspondence while maintaining the highest level of confidentiality. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and professionalism. This position offers a unique opportunity to work closely with executives, ensuring smooth operations and effective communication across various stakeholders. If you are proactive, detail-oriented, and ready to make a significant impact, this role is perfect for you.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Exceptional organizational and time-management skills required.

Responsibilities

• Act as primary contact between executive and stakeholders.
• Manage schedules, correspondence, and travel arrangements.
• Coordinate events and prepare reports as needed.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Problem-Solving Skills

Discretion

Multitasking

Adaptability

Education

Bachelor’s degree in engineering/business administration

Bachelor’s degree in communications

Tools

Microsoft Office Suite

Job description

Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.