Administrative Assistant

Cloudengine Digital SDN. BHD.; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics and digital solutions company is seeking an Inventory Management Associate to oversee IT equipment management in Kulai, Johor. This role requires proficiency in Mandarin and encompasses responsibilities from warehouse space management to import/export coordination. Ideal candidates should have a diploma in logistics or a related field, prior inventory handling experience, and strong organizational skills. An attractive monthly salary in the range of MYR 3,000 to MYR 5,000 is offered, along with an opportunity to engage with various governmental and logistical stakeholders.

Qualifications

• Diploma or higher education required in a relevant field.
• Prior experience in warehouse management or inventory control is preferred.
• Proficiency in Mandarin is necessary for communication with Chinese-speaking teams.

Responsibilities

• Manage inventory flow and ensure accuracy between records and actual stock.
• Handle inbound/outbound material procedures and maintain logs.
• Support import/export processes and compliance with local regulations.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Education

Diploma in Logistics, Business Administration, Supply Chain Management, or IT

Tools

Microsoft Excel

Inventory systems

Job description

Job Responsibilities:

1. Responsible for receiving, inspecting, storing, issuing, and managing the company’s IT equipment and consumables, ensuring standardized inventory flow and consistency between records and actual stock.
2. Handle the procedures for material and product inbound/outbound transactions, maintain logs, and enter data into the system; regularly reconcile inventory records with the finance team and archive relevant documents.
3. Prepare and regularly update inventory data reports, providing analysis and operational support.
4. Manage warehouse space, labeling, and implement 5S on-site management practices; handle returns of materials and products; conduct periodic stocktaking to ensure consistency between inventory records, cards, and physical items.
5. Liaise with relevant Malaysian government departments to assist with financial-related matters such as banking and customs; collect and organize reimbursement receipts from company employees.
6. Support import and export processes by assisting in the preparation of customs documentation, invoices, packing lists, and other business documents, ensuring compliance with local regulations.
7. Assist in the preparation and organization of commercial contracts and collaborate with the business team to complete documentation and filing processes.
8. Support government-related compliance submissions and updates as required for business development, such as import licenses and related documentation.
9. Perform other duties assigned by the supervisor.

Job Requirements:

• Education: Diploma or above in Logistics, Business Administration, Supply Chain Management, IT, or related fields.
• Language: Proficiency in Mandarin is required (written and spoken), as the role involves communication with Chinese-speaking teams.
• Experience: Prior experience in warehouse management, IT inventory handling, import/export coordination, or administrative support is an advantage.
• Computer Skills: Proficient in Microsoft Excel, inventory systems, and basic office software.
• Personal Attributes:
• Strong attention to detail and accuracy
• High sense of responsibility and integrity
• Excellent organizational and time management skills
• Able to work independently and execute tasks efficiently
• Good communication and teamwork spirit
• Other Requirements:
• Willing to occasionally liaise with external parties (e.g. customs, banks, government offices)
• Ability to multitask and adapt in a dynamic environment