Administrative Assistant

Timeless; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leasing and marketing firm in Kuala Lumpur is seeking a candidate for leasing support, blogger/marketing coordination, and general administration. Responsibilities include managing tenant communication, coordinating blogger visits, and general office administration. The ideal candidate should have a diploma or degree in Business Administration, strong organizational skills, and proficiency in Microsoft Office. Fresh graduates are welcome to apply.

Benefits

KPI Incentive and Performance Bonuses

12 days Annual Leave and 14 days Medical Leave

Medical allowance

EPF/Socso/EIS

Mentorship and career growth opportunities

Free fitness

Staff meal discounts

Opportunities for promotion

Team Building

Dynamic working environment in the F&B and Leasing industry

Qualifications

• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Fresh graduates are encouraged to apply.

Responsibilities

• Handle communication with tenants and provide ongoing support.
• Source and arrange monthly blogger visits for promotional activities.
• Manage day-to-day office administration and clerical tasks.

Skills

Strong communication and organizational skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Ability to multitask and work independently

Education

Diploma/Degree in Business Administration or related field

Job description

Job Responsibilities

Leasing Support

• Handle communication with tenants and provide ongoing support.
• Prepare and manage tenant-related documents (Tenancy Agreements, Offer Letters, Memos, Notices).
• Conduct outlet site inspections.
• Assist tenants with menu updates (editing/uploading).
• Respond promptly to tenant emails and messages.

Blogger / Marketing Coordination

• Source and arrange monthly blogger visits for promotional activities.
• Review and approve blogger content before release.
• Maintain good relationships with bloggers and influencers.
• Prepare key highlights and briefing notes for blogger shoots.
• Assist on-site during blogger filming sessions as required.

General Administration

• Manage day-to-day office administration and clerical tasks.
• Receive, organize, and file incoming documents.
• Coordinate with shareholders for signing of documents.
• Draft and issue memos and letters.
• Oversee membership tools (beer cards, member cards).
• Respond to general company emails and correspondence.

Job Requirements

• Diploma/Degree in Business Administration or related field preferred.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and work independently.
• Fresh graduates are encouraged to apply.

Job Benefits

• KPI Incentive and Performance Bonuses.
• 12 days Annual Leave and 14 days Medical Leave.
• Medical allowance.
• EPF/Socso/EIS
• Mentorship and career growth opportunities.
• Free fitness
• Staff meal discounts.
• Opportunities for promotion.
• Team Building
• Dynamic working environment in the F&B and Leasing industry.