Administrative Assistant

V Capital; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in advisory and capital-raising services is seeking an Administration Assistant to manage front-desk operations and provide administrative support. The ideal candidate will possess excellent communication and organizational skills, with proficiency in Microsoft Office applications. This position offers opportunities for growth and interaction with a diverse range of clients across various sectors.

Qualifications

• Minimum one year of experience as a receptionist or in a similar role.
• Proficiency in English, Mandarin, and Bahasa Malaysia is required.
• Fresh graduates are welcome to apply.

Responsibilities

• Greet clients and visitors with a positive attitude.
• Coordinate front-desk activities and manage correspondence.
• Maintain office security and perform various administrative tasks.

Skills

Communication

Organizational Skills

Proactivity

Multi-tasking

Education

Diploma/Associate or Bachelor's degree in Communications or Business

Tools

Microsoft Office Suite

Fax Machines

Printers

Job description

As an administration assistant, you will be the first point of contact for our company. We are looking for an administration assistant to be responsible for greeting clients and visitors to our office and offering administrative support across the organization. You will be in charge of giving clients directions to various parts of the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.

Job Responsibilities

Greet clients and visitors with a positive, helpful attitude.

Direct clients and visitors to the appropriate person and office.

Answer, screen, and forward incoming phone calls.

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

Receive, sort, and distribute daily mail/deliveries.

Provide basic and accurate information in-person and via phone/email.

Take inventory of supplies and restock as needed.

Update calendars and schedule meetings.

Assisting with a variety administrative task including copying, faxing, filling, taking notes, and making travel plans.

Keep updated records of office expenses and costs.

Maintain reception area and all common areas in a clean and tidy manners at all times.

Requirements and Skills

Proven work experience as a Receptionist, Front Office Representatives, or similar role.

Proficiency in Microsoft Office Suite.

Professional attitude and appearance.

Hand-on experience with office equipment (e.g., fax machines and printers).

Solid written and verbal communication skills.

Comfortable multi-tasking and prioritizing tasks without guidance.

Ability to be resourceful and proactive when issues arise.

Excellent organizational skills.

Diploma/ Associate or bachelor’s degree in communications or business.

Good command of English, Mandarin and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

At least one (1) year admin/receptionist experience. Fresh graduate are welcome to apply.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as a receptionist? Which of the following types of qualifications do you have? Which of the following languages are you fluent in? Which of the following Microsoft Office products are you experienced with?

Established in 2016, V Capital Group is an integrated team of industry experts dedicated to delivering comprehensive advisory and capital-raising services spanning the entire capital spectrum. Our solutions-oriented approach to corporate advisory engagements leverages experience and market knowledge gained across all industries.

We provide unbiased advice on the best options and optimum structuring of any equity capital-raising or strategic equity market positioning for our clients, who range from conglomerate, multinational companies, SME, family-owned corporations and government agencies. With our strong network of resources in the industry, V Capital Group maintains connections with financing entities and institutional investors across the globe and is able to offer sector intelligence and insight, equipping our clients with what they need to find the right solution. V Capital Group assists clients from the structuring phase to execution, ensuring minimum risks and maximum efficiency along the way.

Established in 2016, V Capital Group is an integrated team of industry experts dedicated to delivering comprehensive advisory and capital-raising services spanning the entire capital spectrum. Our solutions-oriented approach to corporate advisory engagements leverages experience and market knowledge gained across all industries.

We provide unbiased advice on the best options and optimum structuring of any equity capital-raising or strategic equity market positioning for our clients, who range from conglomerate, multinational companies, SME, family-owned corporations and government agencies. With our strong network of resources in the industry, V Capital Group maintains connections with financing entities and institutional investors across the globe and is able to offer sector intelligence and insight, equipping our clients with what they need to find the right solution. V Capital Group assists clients from the structuring phase to execution, ensuring minimum risks and maximum efficiency along the way.

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What can I earn as an Administration Officer