Administrative and HRDF Executive (Malaysia)

ChangeLeader; Johor Bahru; On-site; USD 30,000 - 45,000; Full time

Job summary

A dynamic organization is seeking a highly organized HRDF Admin Executive to manage training operations and handle HRDCorp submissions. This 1-year renewable contract offers competitive compensation and an opportunity for exposure to Malaysian and Singaporean training ecosystems. Ideal candidates have a Bachelor’s degree, 2-3 years of HR experience, and strong communication skills in English and Bahasa Malaysia.

Benefits

Collaborative working environment

Exposure to Malaysian and Singaporean training ecosystems

Direct mentorship from leadership

Competitive salary

Qualifications

• 2–3 years of HRDF administration experience including claims.
• Familiarity with HRDCorp platforms and grant policies.
• Able to handle client communications and manage multiple priorities.

Responsibilities

• Prepare and submit HRDCorp programme applications and grant claims.
• Serve as the main point of contact for clients and ensure service delivery.
• Maintain training records and assist with audits.

Skills

Communication skills in English

Communication skills in Bahasa Malaysia

HRDF administration experience

Proficient in Microsoft Office

Education

Bachelor’s Degree in HR or Business Admin

Tools

HRDCorp platforms (eTRiS, etc.)

Microsoft Excel

Microsoft Word

Job description

We’re looking for a HRDF Admin Executive who is highly organised, client-focused, and experienced in HRDCorp submissions. You’ll play a vital role in managing training operations and liaising with both internal and external stakeholders. This is a 1-year contract position with the opportunity for annual renewal.

Location: Johor

Contract: 1-year (Renewable annually)

Qualification: Bachelor’s Degree in HR, Business Admin, or a related field

Experience: 2–3 years in HRDF / HR admin

Employment Type: Full-time

️ Travel Requirement: Able to travel to Singapore once a week (Wednesdays)

Key Responsibilities:

• Prepare and submit HRDCorp programme applications, grant claims, and related documentation.
• Be the main point of contact for clients — manage communications, respond to enquiries, and ensure excellent service delivery.
• Liaise with HRDCorp, training providers, and internal teams to ensure compliance and coordination.
• Maintain accurate training records and assist with audits and reporting.
• Be contactable during working hours, able to manage client requests, and respond promptly.
• Provide regular updates and report directly to the Managing Director.
• Travel to Singapore once a week (Wednesdays) to support cross-border operations and meetings.

What We’re Looking For:

• 2–3 years of HRDF administration experience, including programme submissions and claims.
• Familiarity with HRDCorp platforms (eTRiS, etc.) and current training grant policies.
• Excellent communication skills in English and Bahasa Malaysia.
• Professional, responsive, and confident when dealing with clients.
• Proficient in Microsoft Office tools, especially Excel and Word.
• Able to work independently and manage multiple priorities.
• Willing and able to travel to Singapore weekly for work purposes.

What We Offer:

• A collaborative and high-growth working environment.
• Valuable exposure to both Malaysian and Singaporean training ecosystems.
• Competitive salary.
• Direct mentorship and visibility with company leadership.