Administration Officer

EPANDU SDN BHD; Permatang Pauh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a Full-time Administration Officer in Seberang Jaya, Pulau Pinang. The role includes office management, documentation, communication, and support in HR-related tasks. Candidates should possess 2-3 years of relevant experience and can expect a competitive salary.

Benefits

Flexible hours available

Qualifications

• 2-3 years of relevant work experience required.
• Strong organizational skills in office and human resource management.
• Experience in documentation and correspondence is crucial.

Responsibilities

• Manage daily office operations ensuring a productive environment.
• Handle correspondence and facilitate communication within departments.
• Assist in recruitment and maintain employee records.

Skills

Office Management

Documentation

Communication

Human Resources Support

Budget Support

Problem Resolution

Job description

EPANDU SDN BHD is hiring a Full time Administration Officer role in Seberang Jaya, Pulau Pinang. Apply now to be part of our team.

Job summary:

• Flexible hours available
• 2-3 years of relevant work experience required for this role
• Expected salary: RM2,000 per month

1.0) Office Management:

1.1) Oversee and manage daily office operations to ensure a well-organized and productive work environment.

1.2) Maintain office supplies, equipment, and facilities, ensuring they are in good working condition.

1.3) Coordinate with vendors for office maintenance and services.

2.0) Documentation and Record Keeping:

2.1) Manage and organize official documents, records, and files.

2.2) Ensure proper filing systems are in place and maintained for easy retrieval of information.

2.3) Assist in the development and implementation of document control procedures.

3.0) Communication and Correspondence:

3.1) Handle incoming and outgoing correspondence, emails, and phone calls.

3.2) Draft and prepare official letters, memos, and reports.

3.3) Facilitate communication between different departments within the organization.

4.0) Meeting Coordination:

4.1) Schedule and coordinate meetings, conferences, and appointments.

4.2) Prepare agendas, take meeting minutes, and distribute relevant documents.

4.3) Arrange travel and accommodation for staff as needed.

5.0) Human Resources Support:

5.1) Assist in the recruitment process by coordinating interviews and onboarding activities.

5.2) Maintain employee records and update HR databases.

5.3) Support HR in organizing training sessions and events.

6.0) Budget and Finance Support:

6.1) Assist in budget tracking and expense management.

6.2) Process invoices, reimbursements, and other financial transactions.

6.3) Work closely with the finance department to ensure accurate financial records

7.0) Policy Adherence:

7.1) Ensure compliance with organizational policies and procedures.

7.2) Assist in the development and implementation of administrative policies.

8.0) Problem Resolution:

8.1) Address and resolve administrative issues or conflicts that may arise.

8.2) Provide support to staff members in resolving day-to-day operational challenges.

9.0) Act as Documents Controller in ISO 9001.