Administration Manager | Kuala Lumpur, MY

Hong Leong Bank; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administration Manager to enhance organizational effectiveness and safety. In this pivotal role, you will coordinate office administration procedures, manage vendor relationships, and oversee financial transactions. Your expertise in office management and interpersonal skills will be crucial in optimizing resource allocation and ensuring compliance with departmental policies. This is an exciting opportunity to contribute to a leading financial institution committed to innovation and excellence in service delivery. Join a diverse team dedicated to fostering growth and development in a dynamic work environment.

Qualifications

• 5+ years of experience in administration with a strong understanding of office management.
• Proficient in English and Microsoft Office applications.

Responsibilities

• Manage vendor onboarding and service agreements to minimize procurement risks.
• Monitor expenditures and identify cost-saving opportunities.

Skills

Office Management

Interpersonal Skills

Analytical Thinking

Microsoft Office

Education

Tertiary Qualifications in Business

Tertiary Qualifications in Administration

Tertiary Qualifications in Supply Chain Management

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Ensure security, prevent and detect fraud, and fix errors.

Your data can be used to monitor for and prevent unusual and possibly fraudulent activity (for example, regarding advertising, ad clicks by bots), and ensure systems and processes work properly and securely. It can also be used to correct any problems you, the publisher or the advertiser may encounter in the delivery of content and ads and in your interaction with them.

Deliver and present advertising and content.

Certain information (like an IP address or device capabilities) is used to ensure the technical compatibility of the content or advertising, and to facilitate the transmission of the content or ad to your device.

Save and communicate privacy choices.

The choices you make regarding the purposes and entities listed in this notice are saved and made available to those entities in the form of digital signals (such as a string of characters). This is necessary in order to enable both this service and those entities to respect such choices.

Store and/or access information on a device.

Precise geolocation data, and identification through device scanning.

Precise geolocation and information about device characteristics can be used.

Content measurement and services development.

Content performance can be measured. Your activity on this service can help develop and improve products and services.

Personalised advertising and content, advertising and content measurement, and audience research.

Advertising and content can be personalised based on your profile. Your activity on this service can be used to build or improve a profile about you for personalised advertising or content. Advertising and content performance can be measured. Reports can be generated based on your activity and those of others.

Job Description

About the Role

If you are looking to excel and make a difference, take a closer look at us...

The Administration Manager's key responsibilities are to support organizing and coordinating office administration procedures, develop intra-office communication protocols, manage inventory control, supervise subordinates, and delegate tasks to ensure organizational effectiveness and safety. The successful candidate will report to the Head of Administration.

Key Responsibilities

• Manage vendor onboarding and service agreement renewal, facilitate vendor assessments to minimize procurement risks by leveraging supplier relationships, and negotiate for optimal quality, cost, and fulfillment turnaround.
• Oversee vendor operational performance and conduct annual risk assessments of outsourcing arrangements, including data security practices.
• Monitor expenditures, identify cost-saving opportunities, optimize resource allocation, and manage vendor payments and financial transactions efficiently.
• Maintain and handle company motor vehicles (booking, servicing/repair, road tax & insurance renewal), manage DC Mall Season Parking Application, Waiting List Queues (Corporate & Personal Accounts), Newspaper/Magazine Subscriptions (Print & Digital), recycle furniture & fixtures inventory, coordinate driver itineraries, courier services, indoor plants, water dispenser maintenance, and HLB Shuttle Bus Services.
• Review submissions and secure necessary approvals from the CAPEX Coordinator (for non-IT & IT fixed assets) prior to submitting to the Finance Ops Team for transfer, write-off, or scrapping.
• Oversee staffing and training of direct reports, including performance reviews, and coordinate special projects through effective planning, meetings, and results monitoring.

Job Requirements

• Malaysian citizen.
• Possess tertiary qualifications in Business, Administration, Supply Chain Management, or equivalent disciplines.
• At least 5 years of experience in the administration field with in-depth understanding of office management procedures and departmental policies and best practices.
• Proficient in English (written and spoken) and competent in Microsoft Office applications (Word, PowerPoint, Excel).
• Ability to work independently, with strong interpersonal skills and analytical thinking, and a growth mindset.

About Hong Leong Bank

We are a leading financial institution in Malaysia with a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach to making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We value diversity, inclusion, and merit to achieve our mission of infusing diversity in thinking and skillsets into our organization. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent. We are committed to digitizing the employee journey to foster lifelong learning, career growth, and internal talent development.

Realize your full potential at Hong Leong Bank by applying now.

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