Administration Manager

If you are looking to excel and make a difference, take a closer look at us…

The Administration Manager's key responsibilities include supporting the organization and coordination of office administration procedures, developing intra-office communication protocols, managing inventory, supervising subordinates, and delegating tasks to ensure organizational effectiveness and safety. The successful candidate will report to the Head of Administration.

Key Responsibilities

1. Manage vendor onboarding and service agreement renewals; facilitate vendor assessments to minimize procurement risks by leveraging supplier relationships; negotiate for optimal quality, cost, and fulfillment turnaround.
2. Oversee vendor operational performance and conduct annual risk assessments of outsourcing arrangements, including data security practices.
3. Monitor expenditures, identify cost-saving opportunities, optimize resource allocation, and manage vendor payments and financial transactions efficiently.
4. Maintain and handle company motor vehicles (booking, servicing/repairs, road tax & insurance renewal), DC Mall season parking applications, waiting list queues (corporate & personal accounts), newspaper/magazine subscriptions (print & digital), recycle furniture & fixtures inventory, coordinate driver itineraries, courier services, indoor plants, water dispenser maintenance, and HLB shuttle bus services.
5. Review submissions and secure necessary approval from the CAPEX Coordinator (for non-IT & IT fixed assets) before forwarding to the Finance Operations team for transfer, write-off, or scrapping.
6. Oversee staffing, training, performance reviews of direct reports, and coordinate special projects through effective planning, meetings, and results monitoring.

Job Requirements

1. Possess a tertiary qualification in Business, Administration, Supply Chain Management, or equivalent disciplines.
2. Have 5 or more years of experience in the administration field with in-depth knowledge of office management procedures and departmental policies and best practices.
3. Proficient in English (written and spoken) and competent in Microsoft Office applications (Word, PowerPoint, Excel).
4. Ability to work independently, possess strong interpersonal skills, and be an analytical thinker with a growth mindset.

About Hong Leong Bank

We are a leading financial institution in Malaysia with a century of entrepreneurial heritage. Our comprehensive financial services, guided by a Digital-at-the-Core ethos, have earned industry recognition for our innovative approach in making banking simpler and more effortless. Our offerings span across a nationwide network in Malaysia and an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We value diversity, inclusion, and merit, aiming to infuse diverse thinking and skillsets into our organization. Candidates are assessed based on merit and potential. As part of our digital transformation, we are digitizing the employee journey and experience to support lifelong learning, career development, and internal growth.

Realize your full potential at Hong Leong Bank by applying now.

About Us

Hong Leong Bank (“HLB”) is a leading financial services provider in Malaysia, offering innovative financial solutions through digital and traditional channels, including online and mobile banking, and digital branches. We focus on reimagining banking by embedding digital considerations and customer-centricity in all aspects of our operations, aiming to be a highly digital and innovative financial organization.