Administration Executive / Officer

IOI Group; Putrajaya; On-site; MYR 40,000 - 50,000; Full time

Job summary

A leading global company in Malaysia is seeking an experienced Executive Administrative Assistant. This role involves managing communications, scheduling meetings, and ensuring efficient office operations. The ideal candidate should have a Diploma in Business Administration and at least 3 years of relevant experience. Proficiency in MS Office and strong communication skills are essential. This position offers a dynamic work environment where multitasking is key.

Qualifications

• Minimum 3 years of relevant working experience.
• Proven experience as an executive administrative assistant or in a secretarial position.
• Full comprehension of office management systems and procedures.

Responsibilities

• Receive calls, take messages and route correspondence.
• Maintain diary, arrange meetings and appointments, and provide reminders.
• Monitor office supplies and manage inventory.

Skills

MS Office expertise

Planning and time management skills

Multitasking

Verbal and written communication skills

Education

Diploma in Business Admin or related discipline

Job description

Overview

Act at the point of contact between the Group and internal/external parties. Undertake the tasks of receiving calls, taking messages and routing correspondence. Contact and follow up with various Officers. Handle requests and queries appropriately. Maintain diary, arrange meetings and appointments and provide reminders. Make travel arrangements as needed. Take dictation and minutes and accurately enter data. Monitor office supplies. Produce reports, presentations and briefs decks. Develop and carry out an efficient documentations and filing system.

Responsibilities

• Receive calls, take messages and route correspondence.
• Contact and follow up with various officers.
• Handle requests and queries in a professional and timely manner.
• Maintain diary, arrange meetings and appointments, and provide reminders.
• Make travel arrangements as needed.
• Take dictation and minutes, and ensure accurate data entry.
• Monitor office supplies and manage inventory.
• Produce reports, presentations and briefing decks.
• Develop and maintain an efficient documentations and filing system.

Job Specification

• Candidate must possess at least Diploma in Business Admin, Secretarial or a related discipline.
• Minimum 3 years of relevant working experience.
• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position, preferably taxation Berhad.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Proficiency in English.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.

About IOI Corporation Berhad

IOI Corporation Berhad (IOI) is a leading global integrated and sustainable palm oil player. We are listed on the Main Market of Bursa Malaysia Berhad and trading as MYX: 1961. Our palm oil business consists of upstream plantation in both Malaysia and Indonesia; and downstream resource-based manufacturing business.

With hands-on management approach and excellent agronomic practices, we are ranked highly as one of the most efficient major plantation owners to produce one of the highest oil yields in the industry.

Our resource-based manufacturing business consists of three segments: refining, oleochemical and specialty oils and fats. We own two palm oil refineries in Malaysia and four oleochemical manufacturing plants in Malaysia and Germany. Our specialty oils and fats manufacturing business is carried out by our 20%-owned associate company, Bunge Loders Croklaan (formerly known as IOI Loders Croklaan), which has manufacturing operations in Malaysia, the Netherlands, USA, Canada, Ghana and the People’s Republic of China. Our downstream products are exported to more than 70 countries worldwide. It also includes sustainable palm wood panels developed from oil palm trunks and can be used for furniture making and in the building industry.