Administration Executive

Boeing Composites Malaysia; Bukit Kayu Hitam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the aerospace industry is seeking a proactive Administration Executive to ensure smooth office operations and support various employee services. The role involves managing employee compensation, coordinating company events, and maintaining records. Ideal candidates should hold a Bachelor's degree and possess 3-4 years of relevant experience with strong communication and organizational skills.

Qualifications

• 3-4 years of working experience in a related field.
• Excellent verbal and written communication skills in English and Bahasa Melayu.
• Discretion, integrity, and a strong sense of responsibility.

Responsibilities

• Oversee employee compensation and benefit-related administration.
• Manage outsourced service providers for quality service.
• Coordinate onboarding and induction programs for new employees.

Skills

Communication

Organizational

Problem-Solving

Time Management

Education

Bachelor's Degree in Business Administration

Job description

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We are looking for a proactive and detail-oriented Administration Executive to join our team. This role is responsible for a wide range of administrative functions, ensuring smooth office operations and supporting various employee services and company events.

Responsibilities

• Oversee employee compensation & benefit-related administration, including uniforms, ID tags, lockers, and mobile claim records.
• Manage outsourced service providers (housekeeping, landscaping, water coolers) to ensure quality service.
• Coordinate onboarding and induction programs for new employees.
• Lead festive decorations and CSR activities such as outreach programs and employee welfare initiatives.
• Support company events such as Annual Dinners, Family Day, and Long Service Awards.
• Act as a focal point for the Joint Consultative Committee (JCC).
• Manage office seating arrangements and ensure availability of office equipment.
• Handle all incoming and outgoing mail.
• Manage office stationery orders and monitor usage.
• Prepare and manage the annual administration budget.
• Ensure workplace cleanliness (5S standards) and coordinate maintenance with Facilities & Maintenance (F&M) Department.
• Coordinate general waste and rubbish collection.
• Process and maintain leave applications in the HRIS & ESS systems.
• Maintain accurate and up-to-date records.
• Focal for the municipal council’s renewal licenses.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Possess at least 3-4 years of working experience in the related field.
• Excellent verbal and written communication skills in English and Bahasa Melayu.
• Ability to work independently with minimum supervision.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Discretion, integrity, and a strong sense of responsibility.
• Ability to adapt to a dynamic and fast-paced environment.
• Strong problem-solving skills and a proactive mindset.

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• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Are you willing to undergo a pre-employment background check?

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