Administration Assistant

Ahmad Deniel, Ruben & Co.; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established law firm in Malaysia is seeking a diligent Administration Assistant to support its Litigation and Conveyancing Departments. This role involves providing legal support, managing invoices, and assisting with case management. The ideal candidate will have strong organizational skills, proficiency in MS Office, and a commitment to professionalism and confidentiality. This position offers a competitive salary, opportunities for growth, and a collaborative work environment where your contributions are valued. If you are looking to advance your career in a supportive setting, this is the perfect opportunity for you.

Benefits

Health and wellness benefits

Career growth opportunities

Collaborative work environment

Qualifications

• Minimum 2 years experience in administrative roles, ideally in a law firm.
• Proficiency in English and Malay, with additional languages as a plus.

Responsibilities

• Assist in drafting legal documents and correspondence.
• Manage invoices and maintain client records.
• Support case management and conveyancing documentation.

Skills

MS Office Suite

Organizational Skills

Communication Skills

Attention to Detail

Multitasking

Education

Diploma in Business Administration

Degree in Management

Tools

Database Management Systems

Job description

Ahmad Deniel, Ruben & Co is a well-established law firm based in Malaysia, committed to providing top-tier legal services to our clients. We pride ourselves on our professionalism, integrity, and dedication to excellence. We are currently seeking a diligent and highly organized Administration Assistant (for the Litigation Department and Conveyancing Department) to support our team.

Key Responsibilities:

1. Legal Support: Assist Legal Associates & Firm Partners in drafting letters, legal documents, and correspondence.
2. Invoice and Billing Management: Manage and process invoices, ensuring accuracy and timely payments.
3. Conveyancing Support: Assist in processing loan applications and conveyancing-related documentation.
4. Case Management: Assist in processing case files and documentation related to ongoing litigation.
5. Client Interaction: Handle client communications, schedule appointments, and maintain client records.
6. Documentation: Prepare and organize documents, ensuring all legal paperwork is accurate and confidential.
7. Database Management: Maintain and update the firm's database, ensuring data integrity and security.

Requirements:

1. Education: Diploma or Degree in Business Administration, Management, or a related field.
2. Experience: Minimum of 2 years of experience in administrative roles, preferably in a law firm or legal environment.
3. Skills: Proficiency in MS Office Suite, excellent organizational and communication skills, attention to detail, and the ability to multitask.
4. Language: Proficiency in English and Malay. Additional language skills are a plus.
5. Attributes: High level of professionalism, integrity, and confidentiality. Strong interpersonal skills and the ability to work well in a team.

We offer a competitive salary package, opportunities for career growth and development, health and wellness benefits, and a supportive and collaborative work environment.

How to Apply:

Interested candidates are invited to submit their resume, along with a cover letter, to [e-mail] or submit your application through the Jobstreet by Seek account by 15th of May 2025. We look forward to reviewing your application.