Admin Support (Fresh)

Lifework Staffing Services; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Penang is seeking an Administrative Support specialist to provide clerical assistance to the Design and Engineering Department. The role includes organizing events, managing procurement processes, and handling various administrative tasks. Candidates should be proficient in MS Office, have experience in a similar role, and be eager to learn. This project-based placement offers a robust benefits package including medical coverage and annual bonuses.

Benefits

Medical coverage for inpatient and outpatient services

Annual leave and medical leave

Performance-based bonus equivalent to 1 month’s salary

Fully paid upskilling training programs

Qualifications

• 6-12 months of administrative support experience in any manufacturing industry.

Responsibilities

• Provide administrative and clerical support to the Design and Engineering Department.
• Manage booking of meeting rooms and coordinate travel arrangements.
• Raise Purchase Requisitions (PR) and Purchase Orders (PO).

Skills

Proficiency in MS Office Suite

Ability to work independently

Flexible and adaptable

Job description

Provide administrative and clerical support to the Design and Engineering Department's administration area.

Assist with dedicated events operations and internal events for employees and visitors.

Manage the booking of meeting rooms and conference facilities as required.

Coordinate with travel agencies to book travel and accommodations for department employees' business trips.

Order and maintain stationery, equipment supplies, and project supplies. Monitor stock levels and manage inventory.

Compile and consolidate approved expense reports, ensuring copies of receipts are available for all expenses. Manage scanning and record-keeping of expense documents.

Assist with various office duties and ad-hoc tasks as needed.

Perform other responsibilities as assigned by superiors or the company.

Ariba Procurement Administrative: Raise Purchase Requisitions (PR) and Purchase Orders (PO), issue requisitions, and manage procurement processes.

Handle shipment documentation, coordinate logistics, analyze data, and resolve issues to maintain operational efficiency.

Operate, clean, and recommend maintenance for all office equipment such as copiers, printers, and computers.

Maintain supplies for meeting rooms, including whiteboard erasers, markers, and refills.

Support workplace services by logging facilities management requests, filing work orders, and following up with concerned teams.

Coordinate with vendor helpdesk for facilities, amenities, and building-related services and issues.

Manage daily operations of projects and facilitate communication among vendors, team members, and users.

Assist with onboarding new hires, including PC procurement and IT system setup.

Support PC refresh activities as needed.

Participate in organizing, coordinating, and supporting internal and external company events, ensuring timely submission and closure of reports and action items.

Requirements:

• Proficiency in MS Office Suite (Word, Outlook, Excel).
• Ability to work independently with minimal supervision.
• Flexible, adaptable, and eager to learn.
• 6-12 months of administrative support experience in any manufacturing industry.
• Onsite work from 8 am to 5 pm, Monday to Friday; no hybrid or remote work.
• This is a project-based placement with annual renewal possibilities.

What we offer:

• Medical coverage for inpatient and outpatient services.
• Annual leave and medical leave.
• Performance-based bonus equivalent to 1 month’s salary (13th month).
• Annual salary increments based on performance.
• Fully paid upskilling training programs.
• Opportunity to work with a Medical MNC company.