Admin Specialist I

Boston Scientific Gruppe; Penang; On-site; MYR 56,000 - 100,000; Full time

Job summary

Boston Scientific Malaysia, Penang seeks an experienced Administrative Assistant to provide routine administrative support to individuals and departments. You will handle meetings, documentation, travel arrangements, and maintain confidentiality while following SOPs.

You should have a Bachelor’s Degree with 5+ years of relevant experience, excellent communication, and strong organizational skills to manage competing priorities in a fast-paced corporate environment.

Qualifications

• Bachelor’s Degree in any related field.
• Minimum 5 years of relevant experience; 5–10 years advantageous.
• Ability to handle sensitive and confidential information.
• Strong time management and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Performs general administrative duties including photocopying, scheduling meetings, typing, faxing, supplies, travel.
• Serves as a point of contact for customers inside and outside the organization.
• Answers questions related to policies and procedures; directs to resources.
• Coordinates projects/assignments; assembles materials; tracks data; verifies accuracy.
• Makes decisions within guidelines on planning, organizing, and scheduling.
• Creates and types routine documents; ensures grammar and spelling.
• Manages confidential information appropriately.
• Achieve Boston Scientific Quality goals and complete mandatory e-learning.
• Ensure awareness and compliance with SOPs.

Skills

Administrative support

Time management

Communication skills

Confidentiality

Education

Bachelor’s Degree

Job description

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Primary focus is providing routine administrative support for individuals and/or department. Works under general supervision and receives specific instructions on a daily basis.

Job Responsibilities:

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
• Serves as a point of contact for customers. Contacts are typically with individuals within own organization and occasionally with contacts outside own organization and involve obtaining or providing information requiring some explanation or interpretation.
• Answers questions related to established policies and procedures. Directs people to the appropriate resource.
• Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as: Assembling and distributing materials; Compiling and/or tracking data; Verifying the accuracy of data collected.
• Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
• Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).
• Achievement of Boston Scientific Quality goals and do the mandatory e-learning courses.
• Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.

Job Requirements:

• Bachelor’s Degree in any related field.
• Minimum 5 years of relevant experience; candidates with 5–10 years of experience will have an added advantage.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong time management and organizational skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.

About Us
As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.

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