Admin & Purchasing Manager

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading management company in Kuala Lumpur is seeking an experienced Administration Manager to ensure the efficient delivery of administrative services. The ideal candidate will oversee facilities management, procurement, and maintenance operations, contributing to the overall efficiency of the organization. Applicants should have a Bachelor's Degree in Business Administration and several years of experience in a similar role, with a strong focus on managing costs and optimizing office operations.

Qualifications

• Bachelor's Degree in Business Administration or equivalent required.
• 7 - 8 years of relevant work experience in administration.

Responsibilities

• Oversee administrative services including facilities management and procurement.
• Manage costs related to utilities and office maintenance.
• Coordinate office upkeep including renovations and preventive maintenance.

Skills

Facilities Management

Procurement

Office Maintenance

Document Management

Housekeeping Management

Education

Bachelor’s Degree in Business Administration

Job description

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Overseeing and coordinating the efficient delivery of administrative services, including facilities management, procurement, office maintenance, housekeeping, document flow, front desk operations, staff benefits, office space utilization, and records archiving.

Responsibilities:

Facilities Services & Expense Management – Overseeing and controlling costs related to utilities and services such as electricity, water, telecommunications, company parking, vehicle maintenance, cleaning, pantry operations, office equipment, and beverages.

Procurement & Disposal of Non-Inventory Items – Managing the sourcing and disposal of non-stock items including stationery, company vehicles, office equipment, telecom tools, uniforms, and safety gear.

Office Maintenance – Coordinating effective office upkeep including renovations, preventive maintenance, and facility enhancements.

Housekeeping Services – Supervising general housekeeping operations such as tea lady services and routine office cleaning.

Document Flow Management – Ensuring efficient handling of document movement including dispatch services, couriers, mailbag systems, and fax distributions.

Front Desk Operations – Ensuring professional and courteous service delivery at the front desk, including management of incoming/outgoing calls, meeting room bookings, air ticket arrangements, and overall receptionist performance.

Office Space & Records Management – Managing office space allocation and overseeing activities related to the documentation archiving center.

Additional Responsibilities – Performing any other duties or assignments as directed by management from time to time.

Requirements:

Bachelor’s Degree in Business Administration and equivalent

7 - 8 years of working experience in the relevant field

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What's your expected monthly basic salary? How many years' experience do you have as an administration manager?