Admin/Operations Assistant - Commercial (Marketing - Digital Media)

Malaysia Airports Berhad; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the aviation sector is looking for a detail-oriented Administrative Assistant to provide critical support for office operations. This role includes responsibilities in administration, coordination, and ensuring effective communication throughout the company. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office, with a commitment to maintaining high accuracy in all tasks. This is an excellent opportunity for someone looking to grow in a dynamic environment.

Qualifications

• Good interpersonal and communication skills.
• Detail-oriented with a high degree of accuracy.
• Highly organized and flexible.

Responsibilities

• Provide administrative support including report preparation and budget assistance.
• Coordinate meetings, travel arrangements, and manage office supplies.
• Maintain records and assist with procurement activities.

Skills

Interpersonal skills

Communication skills

Detail oriented

Organizational skills

Multitasking

Microsoft Office proficiency

Education

SPM or equivalent with Credit in Bahasa Malaysia, Pass in English and Mathematics

Job description

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Job Description

Position General Summary

The role aims at providing administrative and coordination support to ensure efficient back end operation of the office.

Essential Position Functions

General Administration

• Office Administration
  • Prepares reports, presentations, memorandums, proposals and correspondences.
  • Assists in the preparation of department budgets and expenses.
  • Assure all invoices from various operations activities are recorded and sent to Finance Division to be processed for timely payment.
  • Assist in procurement activities i.e Purchase Requisition, Goods Receive
• Record/Filing Management - Assist in the compilation, record and management of the department’s documents for safe keeping, record purposes and easy retrieval.
• Prepare minutes of meeting whenever directed.
• Assist in coordinating commercial calendar of events.

COORDINATION

• Meeting Arrangement - Assist by scheduling, booking of venues, ordering of refreshment, etc.
• Traveling Arrangement - Accountable to arrange for reserving fleets, hotels, flights etc.
• Media Buy Arrangement – Assist in supporting of documentations

Other Matters

• Assure that all office equipment’s are ready for use always by ensuring the sufficient supplies of related equipment i.e. toner cartridges, stationery etc.
• Assist new staff for a fully equipped workstation, security passes etc.
• Execute other related directives from the superior.
• To ensure all related instructions are carry out efficiently, accurately and timely.
• To have good relationship with all personnel to ensure the success and smooth administration and operations activities.
• Responsible in aiding executives on communications, documentation and compliance on deliverables
• To keep track of any in going and outgoing documents internally and externally.

Skills

• Good interpersonal and communication skills.
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask, coordinate and meet changing deadlines
• Working knowledge of email, scheduling and proficient in Microsoft Office

Education

• SPM or equivalent with Credit in Bahasa Malaysia, Pass in English and Mathematics

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 3 July 2025.

Only the shortlisted candidate will be notified.

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