Admin Officer / Assistant (IOI CITY MALL)

IOI City Mall; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

IOI City Mall is seeking an Administration Officer responsible for managing office tasks, utilizing systems like YARDI and Servedeck, and ensuring smooth operations in Putrajaya. Ideal candidates should have a diploma in a relevant field and possess strong communication, organizational, and multitasking skills. This role provides a chance to contribute to the management of one of Malaysia’s largest retail malls, backed by the IOI Properties Group.

Qualifications

• Minimum diploma holder in Business Management or related.
• 1-2 years of administrative or office management experience.
• Familiar with YARDI, Servedeck, and Microsoft Office.

Responsibilities

• Operate YARDI & Jomsoft systems.
• Create and manage work orders.
• Generate staff overtime records.

Skills

Excellent written and oral communication skills

Customer service oriented

Strong organizational skills

Multitasking

Time management skills

Education

Diploma in Business Management or related discipline

Tools

YARDI

Servedeck

Microsoft Office

Job description

Add expected salary to your profile for insights.

Key Accountabilities, Responsibilities and Duties:

• Understanding and operate YARDI & Jomsoft systems.
• Understanding and operate clocking/patrolling system & Servedeck.
• Handling management work such as E-PR, filing, documentation, etc.
• Creating work orders via E-PR or manual bypass work order as required.
• Generating scheduled preventive maintenance and submitting to superiors for assignment.
• Reviewing and revising stock holdings based on system data against actual stock.
• Receiving, acknowledging, and archiving/filing quotations via fax, email, or hand.
• Generating staff overtime records for Group People & Culture and management.
• Delivering letters, bills, and invoices to relevant parties, e.g., tenants.
• Scheduling daily, weekly, monthly, or yearly checklists in coordination with other parties, technicians, contractors, and tenants.
• Monthly generation of staff attendance reports using FingerTec system.
• Generating and filing clocking/patrolling reports and furnishing upon request.
• Following up on PR submissions to Procurement.
• Ensuring monthly roster submissions to management are on time.

Job Competence Profile:

• Minimum diploma holder in Business Management or related discipline.
• At least 1-2 years of experience in administrative or office management.
• Familiar with YARDI, Servedeck systems, and Microsoft Office (Outlook, Word, Excel).
• Possess own transport and willing to work in Putrajaya.
• Excellent written and oral communication skills.
• Customer service oriented with good personal skills.
• Strong organizational, multitasking, and time management skills.

How do your skills match this job?

How do your skills match this job?

Sign in and update your profile to get insights.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following qualifications do you have?
• Which Microsoft Office products are you experienced with?
• Do you possess or have access to your own transportation?
• How many years of experience do you have as an administrative assistant?

Retail & Consumer Products, 51-100 employees

IOI Properties Group owns and manages Malaysia’s largest retail mall, IOI City Mall, Putrajaya, along with other malls and properties.

To help expedite investigations, please include any relevant details if you believe this job ad is fraudulent, misleading, or discriminatory.

What can I earn as an Administration Officer?